Remote Medical Records Specialist - Multi-Site

American Oncology Management Company; Fredericksburg (VA); On-site; USD 23,000 - 33,000; Full time

Job summary

American Oncology Management Company is seeking an organized Records Technician to prepare new patient and HFU charts, request records from providers, and distribute records to outside physicians. The role requires meticulous data management, strong communication, and the ability to work across multiple locations.

The position entails filing, chart preparation, releasing information, and coordinating with labs and home health agencies while ensuring confidentiality.

Qualifications

• High School Diploma required; an Associate's degree is a plus.
• Healthcare experience preferred, especially in clinical settings.
• Solid understanding of medical records documentation requirements.
• Strong attention to detail with ability to multitask.
• Excellent interpersonal and communication skills.

Responsibilities

• Sort, file, and collate medical records into patient files according to procedures.
• File and retrieve records by patient name and physician name; research missing records.
• Coordinate release of information and requests for access to records.
• Examine records for completeness and required information.
• Process requests from clients for access to records and send records as needed.
• Answer phones and route calls or take messages; maintain confidentiality of information.
• Assist in daily operations: scanning, chart prep, labeling, and maintaining cleanliness.
• Deliver patient records between locations; process subpoenas or legal requests per policy.
• Prepare name labels for new and follow-up charts; maintain fax machine and distribute faxes.
• Open, sort, and distribute mail and lab reports; keep equipment in safe working order.
• Provide training assistance to other employees; may work at multiple locations and overtime as needed.

Skills

Attention to detail

Multitasking

Interpersonal skills

Communication skills

Self-management

MS Office proficiency

Education

High School Diploma

Associates degree (plus)

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

American Oncology Management Company is seeking an organized Records Technician to prepare new patient and HFU charts, request records from providers, and distribute records to outside physicians. The role requires meticulous data management, strong communication, and the ability to work across multiple locations.

The position entails filing, chart preparation, releasing information, and coordinating with labs and home health agencies while ensuring confidentiality.