Remote Logistics Accounting Assistant

Mamba Logistics, Inc.; Santa Clarita (CA); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Remote / hybrid work flexibility

Competitive compensation

Paid time off and company holidays

Medical, dental, and vision benefits

Retirement savings options

Paid onboarding and accounting-system"

Professional development opportunities

Supportive logistics and operations"

Opportunities for career advancement

Job summary

Mamba Logistics, Inc. is seeking an Accounting Assistant to support day-to-day accounting and financial administration, including invoicing, data entry, and reconciliations for logistics operations.

The ideal candidate will be detail-oriented, comfortable with spreadsheets and accounting software, and able to handle confidential financial information in a fast-paced environment. This role offers remote/hybrid options per company policy.

Qualifications

• High school diploma or equivalent.
• 1–2 years of accounting, bookkeeping, accounts payable/receivable experience.
• Strong attention to detail and numerical accuracy.
• Proficiency with Microsoft Excel, Google Sheets, email, and standard office software.
• Ability to learn accounting and logistics-management systems.
• Strong organizational and time-management skills.
• Professional written and verbal communication.
• Ability to handle confidential financial information.

Responsibilities

• Assist with daily accounting and bookkeeping activities.
• Enter financial transactions accurately into the accounting system.
• Maintain organized accounting records and supporting documentation.
• Assist with account reconciliations and month-end procedures.
• Prepare routine accounting reports and summaries.
• Support the accounting team with administrative projects.
• Receive and organize vendor, carrier, and supplier invoices.
• Enter invoices into the accounting system.
• Review invoices for completeness and appropriate coding.
• Match invoices with purchase orders, shipment records, or supporting documentation when applicable.
• Track outstanding invoices and follow up on missing documentation.
• Assist with payment processing and vendor account maintenance.
• Assist with customer invoicing and billing.
• Record customer payments accurately.
• Maintain customer account information.
• Monitor outstanding balances and aging reports.
• Assist with researching billing discrepancies.
• Prepare customer statements and supporting documentation when requested.
• Assist with maintaining financial records related to shipments and transportation services.
• Review carrier invoices against approved shipment or delivery documentation.
• Track freight charges, accessorial fees, fuel charges, and other approved transportation expenses.
• Coordinate with logistics personnel to resolve billing discrepancies.
• Maintain accurate records connecting invoices and payments to shipments or customers.
• Enter invoices, payments, expenses, deposits, and other financial information.
• Assist with bank and credit-card reconciliations.
• Compare accounting records against supporting documentation.
• Research discrepancies and communicate unresolved issues to accounting personnel.
• Maintain accurate spreadsheets and financial databases.
• Enter approved employee expenses and reimbursements.
• Maintain supporting documentation for business expenses.
• Assist with reviewing expense records for completeness.
• Coordinate payroll or expense questions with appropriate accounting or management personnel.
• Maintain accurate vendor and customer profiles.
• Organize W-9s, invoices, payment information, and other financial documents.
• Update records when approved changes occur.
• Maintain confidentiality of customer, vendor, employee, and company financial information.
• Prepare routine accounts-payable and accounts-receivable reports.
• Assist with aging reports and payment tracking.
• Help prepare documentation for month-end and year-end activities.
• Support external accountants, CPAs, or auditors with requested records.
• Maintain organized electronic accounting files.
• Perform other accounting and administrative duties as assigned.

Skills

Accounting administration

Accounts payable

Accounts receivable

Invoice processing

Payment processing

Reconciliation

Data entry

Financial documentation

Logistics billing

Microsoft Excel

Customer and vendor records

Organization

Confidentiality

Attention to detail

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Tools

QuickBooks or similar accounting software

Job description

Mamba Logistics, Inc. is seeking an Accounting Assistant to support day-to-day accounting and financial administration, including invoicing, data entry, and reconciliations for logistics operations.

The ideal candidate will be detail-oriented, comfortable with spreadsheets and accounting software, and able to handle confidential financial information in a fast-paced environment. This role offers remote/hybrid options per company policy.