Accounting Assistant

Mamba Logistics, Inc.; Santa Clarita (CA); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Remote / hybrid work flexibility

Competitive compensation

Paid time off and company holidays

Medical, dental, and vision benefits

Retirement savings options

Paid onboarding and accounting-system"

Professional development opportunities

Supportive logistics and operations"

Opportunities for career advancement

Job summary

Mamba Logistics, Inc. is seeking an Accounting Assistant to support day-to-day accounting and financial administration, including invoicing, data entry, and reconciliations for logistics operations.

The ideal candidate will be detail-oriented, comfortable with spreadsheets and accounting software, and able to handle confidential financial information in a fast-paced environment. This role offers remote/hybrid options per company policy.

Qualifications

• High school diploma or equivalent.
• 1–2 years of accounting, bookkeeping, accounts payable/receivable experience.
• Strong attention to detail and numerical accuracy.
• Proficiency with Microsoft Excel, Google Sheets, email, and standard office software.
• Ability to learn accounting and logistics-management systems.
• Strong organizational and time-management skills.
• Professional written and verbal communication.
• Ability to handle confidential financial information.

Responsibilities

• Assist with daily accounting and bookkeeping activities.
• Enter financial transactions accurately into the accounting system.
• Maintain organized accounting records and supporting documentation.
• Assist with account reconciliations and month-end procedures.
• Prepare routine accounting reports and summaries.
• Support the accounting team with administrative projects.
• Receive and organize vendor, carrier, and supplier invoices.
• Enter invoices into the accounting system.
• Review invoices for completeness and appropriate coding.
• Match invoices with purchase orders, shipment records, or supporting documentation when applicable.
• Track outstanding invoices and follow up on missing documentation.
• Assist with payment processing and vendor account maintenance.
• Assist with customer invoicing and billing.
• Record customer payments accurately.
• Maintain customer account information.
• Monitor outstanding balances and aging reports.
• Assist with researching billing discrepancies.
• Prepare customer statements and supporting documentation when requested.
• Assist with maintaining financial records related to shipments and transportation services.
• Review carrier invoices against approved shipment or delivery documentation.
• Track freight charges, accessorial fees, fuel charges, and other approved transportation expenses.
• Coordinate with logistics personnel to resolve billing discrepancies.
• Maintain accurate records connecting invoices and payments to shipments or customers.
• Enter invoices, payments, expenses, deposits, and other financial information.
• Assist with bank and credit-card reconciliations.
• Compare accounting records against supporting documentation.
• Research discrepancies and communicate unresolved issues to accounting personnel.
• Maintain accurate spreadsheets and financial databases.
• Enter approved employee expenses and reimbursements.
• Maintain supporting documentation for business expenses.
• Assist with reviewing expense records for completeness.
• Coordinate payroll or expense questions with appropriate accounting or management personnel.
• Maintain accurate vendor and customer profiles.
• Organize W-9s, invoices, payment information, and other financial documents.
• Update records when approved changes occur.
• Maintain confidentiality of customer, vendor, employee, and company financial information.
• Prepare routine accounts-payable and accounts-receivable reports.
• Assist with aging reports and payment tracking.
• Help prepare documentation for month-end and year-end activities.
• Support external accountants, CPAs, or auditors with requested records.
• Maintain organized electronic accounting files.
• Perform other accounting and administrative duties as assigned.

Skills

Accounting administration

Accounts payable

Accounts receivable

Invoice processing

Payment processing

Reconciliation

Data entry

Financial documentation

Logistics billing

Microsoft Excel

Customer and vendor records

Organization

Confidentiality

Attention to detail

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Tools

QuickBooks or similar accounting software

Job description

Position Overview

Mamba Logistics is seeking a detail-oriented and organized Accounting Assistant to support the company’s day-to-day accounting and financial administration. This role will assist with accounts payable, accounts receivable, invoice processing, payment records, reconciliations, data entry, and logistics-related financial documentation.

The ideal candidate is comfortable working with numbers, spreadsheets, accounting software, invoices, and transportation records while maintaining accuracy and confidentiality.

Key Responsibilities

Accounting Support

• Assist with daily accounting and bookkeeping activities.


• Enter financial transactions accurately into the accounting system.


• Maintain organized accounting records and supporting documentation.


• Assist with account reconciliations and month-end procedures.


• Prepare routine accounting reports and summaries.


• Support the accounting team with administrative projects.

Accounts Payable

• Receive and organize vendor, carrier, and supplier invoices.


• Enter invoices into the accounting system.


• Review invoices for completeness and appropriate coding.


• Match invoices with purchase orders, shipment records, or supporting documentation when applicable.


• Track outstanding invoices and follow up on missing documentation.


• Assist with payment processing and vendor account maintenance.

Accounts Receivable

• Assist with customer invoicing and billing.


• Record customer payments accurately.


• Maintain customer account information.


• Monitor outstanding balances and aging reports.


• Assist with researching billing discrepancies.


• Prepare customer statements and supporting documentation when requested.

Logistics Accounting

• Assist with maintaining financial records related to shipments and transportation services.


• Review carrier invoices against approved shipment or delivery documentation.


• Track freight charges, accessorial fees, fuel charges, and other approved transportation expenses.


• Coordinate with logistics personnel to resolve billing discrepancies.


• Maintain accurate records connecting invoices and payments to appropriate shipments or customers.

Data Entry & Reconciliation

• Enter invoices, payments, expenses, deposits, and other financial information.


• Assist with bank and credit-card reconciliations.


• Compare accounting records against supporting documentation.


• Research discrepancies and communicate unresolved issues to accounting personnel.


• Maintain accurate spreadsheets and financial databases.

Payroll & Expense Support

• Assist with collecting and organizing payroll-related information.


• Enter approved employee expenses and reimbursements.


• Maintain supporting documentation for business expenses.


• Assist with reviewing expense records for completeness.


• Coordinate payroll or expense questions with the appropriate accounting or management personnel.

Vendor & Customer Records

• Maintain accurate vendor and customer profiles.


• Organize W-9s, invoices, payment information, and other financial documents.


• Update records when approved changes occur.


• Maintain confidentiality of customer, vendor, employee, and company financial information.

Reporting & Administrative Support

• Prepare routine accounts-payable and accounts-receivable reports.


• Assist with aging reports and payment tracking.


• Help prepare documentation for month-end and year-end activities.


• Support external accountants, CPAs, or auditors with requested records.


• Maintain organized electronic accounting files.


• Perform other accounting and administrative duties as assigned.

Qualifications

Required

• High school diploma or equivalent.


• 1–2 years of experience in accounting, bookkeeping, accounts payable, accounts receivable, or administrative support.


• Strong attention to detail and numerical accuracy.


• Basic understanding of invoices, payments, expenses, and account records.


• Proficiency with Microsoft Excel, Google Sheets, email, and standard office software.


• Ability to learn accounting and logistics-management systems.


• Strong organizational and time-management skills.


• Professional written and verbal communication.


• Ability to handle confidential financial information.

Preferred

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.


• Experience with QuickBooks or similar accounting software.


• Previous experience in logistics, freight, transportation, trucking, distribution, or supply chain.


• Familiarity with carrier invoices, freight billing, purchase orders, or shipment documentation.


• Experience with accounts payable or accounts receivable.


• Previous remote accounting or administrative experience.

Core Competencies

• Accounting administration


• Accounts payable


• Accounts receivable


• Invoice processing


• Payment processing


• Reconciliation


• Data entry


• Financial documentation


• Logistics billing


• Microsoft Excel


• Customer and vendor records


• Organization


• Confidentiality


• Attention to detail

Benefits

• Remote / hybrid work flexibility


• Competitive compensation


• Paid time off and company holidays


• Medical, dental, and vision benefits where eligible


• Retirement savings options


• Paid onboarding and accounting-system training


• Professional development opportunities


• Supportive logistics and operations environment


• Opportunities for career advancement

Important Role Scope

The Accounting Assistant provides routine accounting and financial administrative support and does not independently provide tax, legal, auditing, or professional accounting advice. Complex accounting judgments, tax matters, audits, and significant financial decisions should be reviewed by the appropriate accounting professional or company management.

Equal Opportunity Employer

Mamba Logistics is committed to maintaining a professional, inclusive, and respectful workplace. Employment decisions are based on qualifications, experience, performance, and business needs, consistent with applicable federal, state, and local employment laws. We encourage qualified candidates with backgrounds in accounting, bookkeeping, accounts payable, accounts receivable, logistics administration, and financial support to apply.