Remote Legal Operations & AI Paralegal Specialist

RapidSOS; Oregon; Hybrid; USD 70,000 - 100,000; Full time

Job summary

RapidSOS is seeking a Legal Operations & Paralegal Specialist to serve as the operating backbone of a lean, AI-native legal team. You will own matter intake, drive fast turnaround on public-sector deals, and manage insurance certificates and compliance calendars.

You’ll also build automations with our AI tools to take routine work off attorneys’ plates and enable strategic, high‑judgment work. You’ll work on a high-volume queue with minimal travel, reporting to the Lead Corporate Counsel.

Qualifications

• 4+ years of experience as a paralegal or legal operations professional.
• In-house experience at a SaaS or government-contracting company is a strong plus.
• Hands-on experience with a CLM or matter-management system (Ironclad or similar).
• Experience owning certificates of insurance, corporate filings, and entity maintenance.
• Fluency with AI tools for drafting, review, and workflow; no-code tools count.

Responsibilities

• Run Legal’s intake for 10+ new requests daily, triage and assign to the right owner with all fields filled.
• Turn around standard order forms, RFP administrative packages, and setup documents quickly and accurately.
• Own corporate insurance end to end: coordinate with broker, manage renewal timeline, issue certificates within two business days.
• Manage the compliance calendar: annual reports, entity good standing, registered agent, Data Privacy recertification, SAM.gov and GSA Schedule administration.
• Own the legal tech stack (Ironclad, template library) and build intake rules, templates, and AI agents.
• Use GC AI, Claude, Ironclad, Coworker for first-pass checks and insurance comparisons before submission.
• Maintain clean operating data and deliver a weekly leadership scorecard showing volume and bottlenecks.
• Handle sensitive matters with discretion, including HR investigations, litigation, M&A.

Skills

Paralegal

AI tools

No-code tools

Deadline awareness

Tools

Ironclad

Job description

RapidSOS is seeking a Legal Operations & Paralegal Specialist to serve as the operating backbone of a lean, AI-native legal team. You will own matter intake, drive fast turnaround on public-sector deals, and manage insurance certificates and compliance calendars.

You’ll also build automations with our AI tools to take routine work off attorneys’ plates and enable strategic, high‑judgment work. You’ll work on a high-volume queue with minimal travel, reporting to the Lead Corporate Counsel.