Remote Legal Operations Admin Assistant

Job Duck LLC; United States; Remote; USD 12,000 - 13,000; Full time

Job summary

Job Duck LLC is seeking an Administrative Assistant – Legal Operations to support a busy mediation, education law, and commercial litigation practice. The role focuses on organizing case files, maintaining records, supporting billing, and tracking deadlines in a remote, US-based environment.

The ideal candidate is highly organized, tech-savvy, proactive, and capable of creating structure in a professional setting.

Qualifications

• 2-3 years of admin support experience
• Legal background is a big plus
• Experience with billing tasks

Responsibilities

• Monitor administrative workflows and ensure records remain current and accurate
• Rename, categorize, and organize electronic files for efficient retrieval
• Upload, organize, and maintain documents within the CRM and related systems
• Manage and maintain records within the case management software
• Perform electronic filing of legal documents
• Assist with website content updates and maintenance as needed in the future
• Maintain attorney calendars, deadlines, hearings, appointments, and important dates
• Prepare bills and client invoices
• Enter billing information into the billing system
• Identify opportunities to improve organization and efficiency across legal files and records

Skills

Organizational skills

Attention to detail

English communication

Time management

Independent work

Tools

Smokeball

Outlook

Billing software

CRM

Document management systems

Job description

Job Duck LLC is seeking an Administrative Assistant – Legal Operations to support a busy mediation, education law, and commercial litigation practice. The role focuses on organizing case files, maintaining records, supporting billing, and tracking deadlines in a remote, US-based environment.

The ideal candidate is highly organized, tech-savvy, proactive, and capable of creating structure in a professional setting.