Remote Legal Assistant I – Entry-Level Support

State-of-Washingto; Olympia (WA); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Free parking

Job summary

The Washington State Health Care Authority (HCA) is seeking a Legal Assistant 1 (LA1/DLS) to support the Division of Legal Services. You will work closely with paralegals and attorneys, review notices, prepare files, and provide confidential administrative support in a public-service environment.

This hybrid role reports to the Legal Administrative Manager and offers mentorship, clerical duties, scheduling, and responsive customer service to callers.

Qualifications

• Legal document preparation: Ability to prepare routine legal pleadings and forms with accuracy.
• Legal database and technology proficiency: Navigating legal databases, using case management software, and performing data entry.
• File management: Creating, organizing, and maintaining physical and electronic legal files.
• Scheduling and calendaring: Coordinating and calendaring hearings, depositions, and meetings, and identifying conflicts.
• Document review: Reviewing documents to identify relevant information for docketing.
• Communication: Clear written and verbal communication with proper grammar and punctuation.
• Attention to detail: Meticulous handling of documents, data, and deadlines.
• Organization and time management: Prioritize tasks and manage multiple workflows.

Responsibilities

• Provide general clerical and administrative support to unit supervisors or legal services advisors within OLA.
• Process and serves outgoing letters and legal documents, including pleadings, notices, and orders on appellants by email, mail services, and electronic filing.
• Review outgoing pleadings and enter case updates in systems; process according to outcomes.
• Archive appeals and hearing files per retention policies.
• Maintain confidential information according to standards.
• Monitor division electronic mailboxes and respond per protocols.
• Assist with case assignments, updates, and closures; schedule hearings and deadlines.
• Log and return voicemails; provide customer service to callers and route to appropriate resources.

Skills

Legal document prep

Legal databases

Data entry

Scheduling calendars

Communication skills

Attention to detail

Organization

Adaptability

Education

High School diploma or equivalent

Job description

The Washington State Health Care Authority (HCA) is seeking a Legal Assistant 1 (LA1/DLS) to support the Division of Legal Services. You will work closely with paralegals and attorneys, review notices, prepare files, and provide confidential administrative support in a public-service environment.

This hybrid role reports to the Legal Administrative Manager and offers mentorship, clerical duties, scheduling, and responsive customer service to callers.