Remote Legal Administrative & Operations Coordinator

Greenberg Traurig, LLP; Philadelphia (Philadelphia County); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Greenberg Traurig, LLP is seeking an Administrative Support Coordinator to join our Philadelphia and Phoenix offices in a largely remote, hybrid role. You will support attorneys, legal support specialists, and business staff with a wide range of administrative tasks in a fast-paced, deadline-driven environment.

The ideal candidate will have a bachelor's degree (or equivalent), at least two years of professional services administration experience (law firm preferred), and strong skills in expense

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Minimum of 2 years of administrative experience in a professional services organization; law firm experience preferred.
• Proficiency with Windows-based software and Microsoft Office Suite.
• Experience with iManage and Intapp Open preferred; ability to learn new software quickly.

Responsibilities

• Processes attorney and business staff reimbursement expenses, as well as reconciles credit card charges.
• Submits check and invoice requests; submits intake requests and performs basic preliminary conflict checks.
• Organizes electronic client files in iManage and submits time entry into Intapp Open.
• Coordinates travel arrangements; prepares engagement letters and assists with special projects as assigned.

Skills

Administrative tasks

Time entry

Travel arrangements

Invoices & expenses

Attention to detail

Multi-tasking

Communication skills

Team collaboration

Professional demeanor

Confidential information handling

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Adobe Acrobat

iManage

Intapp Open

Job description

Greenberg Traurig, LLP is seeking an Administrative Support Coordinator to join our Philadelphia and Phoenix offices in a largely remote, hybrid role. You will support attorneys, legal support specialists, and business staff with a wide range of administrative tasks in a fast-paced, deadline-driven environment.

The ideal candidate will have a bachelor's degree (or equivalent), at least two years of professional services administration experience (law firm preferred), and strong skills in expense