Remote Administrative Support Coordinator (Legal)

Greenberg Traurig, LLP; Phoenix (AZ); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Greenberg Traurig, LLP is seeking an Administrative Support Coordinator to join our Administrative Support Team in Phoenix and Philadelphia. The role supports attorneys and staff, handling routine admin tasks in a largely remote environment.

You will manage expense processing, travel coordination, time entry, file organization in iManage, and help with project-based work. Strong communication, organization, and discretion are essential.

Qualifications

• Bachelor's Degree or equivalent experience preferred.
• Minimum of 2 years of administrative experience in a professional services organization; law firm experience preferred.

Responsibilities

• Process attorney and staff reimbursement expenses and reconcile credit card charges.
• Submit check and invoice requests and intake requests; basic conflict checks.
• Organize electronic client files in iManage and submit time entries in Intapp Open.
• Coordinate travel arrangements and prepare engagement letters.
• Assist with other department tasks and special projects as assigned.

Skills

Attention to detail

Multi-tasking

Communication skills

Discretion

Time management

Team collaboration

Education

Bachelor's degree or equivalent experience

2+ years admin experience in professional services

Tools

iManage

Intapp Open

Adobe Acrobat

Microsoft Office

Document management systems

Job description

Greenberg Traurig, LLP is seeking an Administrative Support Coordinator to join our Administrative Support Team in Phoenix and Philadelphia. The role supports attorneys and staff, handling routine admin tasks in a largely remote environment.

You will manage expense processing, travel coordination, time entry, file organization in iManage, and help with project-based work. Strong communication, organization, and discretion are essential.