Remote Legal Admin Specialist (5+ yrs)

Jobot Consulting; Addison (TX); Remote; USD 36,000 - 41,000; Full time

Job summary

Jobot Consulting seeks a Legal Administrative Assistant for a fully remote role with a large law firm (1000+ attorneys). You will support the legal department with filing, drafting, proofreading, and calendar management while handling contracts, briefs, and depositions.

The position requires 5+ years in a similar legal role and excels in billing accuracy. We value confidentiality, professional communication, and meticulous organizational skills.

Qualifications

• Minimum of 1 year of experience in a legal administrative role.
• Proficiency in legal terminology and procedures.
• Strong experience in invoicing and billing, with a keen eye for detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Ability to conduct legal research and summarize findings.
• Strong interpersonal skills and the ability to work effectively with a diverse range of individuals.
• High level of discretion and the ability to handle sensitive information confidentially.
• Bachelor’s degree preferred.

Responsibilities

• Managing and executing administrative and clerical tasks such as organizing files, drafting and proofreading correspondence, and managing schedules.
• Assisting with the preparation of legal documents, including contracts, briefs, wills, and depositions.
• Conducting legal research and summarizing findings in a clear and concise manner.
• Coordinating and scheduling meetings, depositions, and court dates, ensuring all parties are informed and all necessary materials are prepared.
• Handling invoicing and billing procedures, including tracking billable hours, preparing invoices, and following up on payments.
• Maintaining confidentiality and exercising discretion when handling sensitive information.
• Liaising with clients, court officials, and other legal professionals in a professional and courteous manner.
• Assisting with case management, including tracking deadlines, maintaining case files, and following up on outstanding matters.

Skills

Attention to detail

Legal terminology & procedures

Invoicing & billing

Written and verbal communication

Organizational skills

Discretion & confidentiality

Client liaison

Meeting deadlines

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

Jobot Consulting seeks a Legal Administrative Assistant for a fully remote role with a large law firm (1000+ attorneys). You will support the legal department with filing, drafting, proofreading, and calendar management while handling contracts, briefs, and depositions.

The position requires 5+ years in a similar legal role and excels in billing accuracy. We value confidentiality, professional communication, and meticulous organizational skills.