Remote Legal Admin Assistant – DC Office

Wilkinson Barker Knauer Llp; Washington (District of Columbia); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Job summary

Wilkinson Barker Knauer, LLP seeks a Legal Administrative Assistant for its Washington, DC office. The role provides high-level administrative support to multiple attorneys, with calendars, travel logistics, and document management at the core of daily tasks.

This non-exempt position offers a 37.5-hour week, occasional overtime, and a potential hybrid remote option two days per week with HR approval. Candidates should have 10–15 years of law firm experience and strong MS Office skills.

Qualifications

• Bachelor’s degree preferred; experience in a law firm or professional services is a plus.
• Ability to maintain confidentiality and handle sensitive information.
• Strong written and verbal communication; able to draft memos and correspondence.
• Proficiency with Microsoft Office and document management systems.
• Experience with timekeeping, billing and travel coordination is a plus.

Responsibilities

• Maintain attorneys' calendars and schedule meetings, both in person and virtual.
• Assist with legal pleadings, presentations, summaries, and electronic filings with agencies.
• Maintain and update attorney contacts and filing systems, both paper and electronic.
• Circulate conflict check emails; monitor responses, open new matters, and assist with preparation of engagement letters.
• Properly record attorney time entries and adhere to all related deadlines.
• Assist with monthly client billing process.
• Undertake occasional research projects.
• Provide back-up coverage to the Receptionist, as necessary.
• Prepare check requests for expense and travel reimbursements and maintain Excel document summary of reimbursement submissions.
• Draft and type general correspondence, memos, charts, tables, graphs, etc.
• Proofread drafts for spelling, grammar, and format consistency, making changes when appropriate.
• Responsible for the accuracy and clarity of final copies.
• Format documents, convert pdfs to Word, and create Tables of Content and Tables of Authorities.
• Maintain accurate records of professional memberships, bar associations, and related attorney activities.
• Prepare news and regulatory update emails for distribution to attorneys.

Skills

Calendar management

Microsoft Office

Communication skills

Confidentiality

Attention to detail

Independent worker

Team collaboration

Education

Bachelor’s degree preferred

10–15 years of law firm experience preferred

Tools

NetDocs

Salesforce

LMS

Job description

Wilkinson Barker Knauer, LLP seeks a Legal Administrative Assistant for its Washington, DC office. The role provides high-level administrative support to multiple attorneys, with calendars, travel logistics, and document management at the core of daily tasks.

This non-exempt position offers a 37.5-hour week, occasional overtime, and a potential hybrid remote option two days per week with HR approval. Candidates should have 10–15 years of law firm experience and strong MS Office skills.