Legal Administrative Assistant

Wilkinson Barker Knauer Llp; Washington (District of Columbia); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Job summary

Wilkinson Barker Knauer, LLP seeks a Legal Administrative Assistant for its Washington, DC office. The role provides high-level administrative support to multiple attorneys, with calendars, travel logistics, and document management at the core of daily tasks.

This non-exempt position offers a 37.5-hour week, occasional overtime, and a potential hybrid remote option two days per week with HR approval. Candidates should have 10–15 years of law firm experience and strong MS Office skills.

Qualifications

• Bachelor’s degree preferred; experience in a law firm or professional services is a plus.
• Ability to maintain confidentiality and handle sensitive information.
• Strong written and verbal communication; able to draft memos and correspondence.
• Proficiency with Microsoft Office and document management systems.
• Experience with timekeeping, billing and travel coordination is a plus.

Responsibilities

• Maintain attorneys' calendars and schedule meetings, both in person and virtual.
• Assist with legal pleadings, presentations, summaries, and electronic filings with agencies.
• Maintain and update attorney contacts and filing systems, both paper and electronic.
• Circulate conflict check emails; monitor responses, open new matters, and assist with preparation of engagement letters.
• Properly record attorney time entries and adhere to all related deadlines.
• Assist with monthly client billing process.
• Undertake occasional research projects.
• Provide back-up coverage to the Receptionist, as necessary.
• Prepare check requests for expense and travel reimbursements and maintain Excel document summary of reimbursement submissions.
• Draft and type general correspondence, memos, charts, tables, graphs, etc.
• Proofread drafts for spelling, grammar, and format consistency, making changes when appropriate.
• Responsible for the accuracy and clarity of final copies.
• Format documents, convert pdfs to Word, and create Tables of Content and Tables of Authorities.
• Maintain accurate records of professional memberships, bar associations, and related attorney activities.
• Prepare news and regulatory update emails for distribution to attorneys.

Skills

Calendar management

Microsoft Office

Communication skills

Confidentiality

Attention to detail

Independent worker

Team collaboration

Education

Bachelor’s degree preferred

10–15 years of law firm experience preferred

Tools

NetDocs

Salesforce

LMS

Job description

Legal Administrative AssistantWashington, DCTo be considered for this position, please submit your cover letter, resume, and salary requirements.Description:Wilkinson Barker Knauer, LLP seeks a Legal Administrative Assistant for its Washington, DC office. This is a non-exempt position with a 37.50 hour work week and the need for occasional overtime. Once trained, the Legal Administrative Assistant will be afforded the opportunity to work remotely two days each week, as approved by the Human Resources Manager. We provide competitive compensation and benefits and foster an enjoyable, good-natured, supportive work environment. If you are a self-starter with a keen intellect, an entrepreneurial spirit, and a good sense of humor, there is no better place to work.Responsibilities:This position reports to the Human Resources Manager and provides high-level administrative support to a number of attorneys The following is not a comprehensive list of responsibilities. Responsibilities may be added or changed at any time with or without notice, as deemed necessary by the Firm.Maintain attorneys’ calendars by planning and scheduling meetings, both in person and virtual, and travel logistics.Assist with legal pleadings, presentations, summaries, and electronic filings with agencies.Maintain and update attorney contacts and filing systems, both paper and electronic.Circulate conflict check emails; monitor responses, open new matters, and assist with preparation of engagement letters.Properly record attorney time entries and adhere to all related deadlines.Assist with monthly client billing process.Undertake occasional research projects.Provide back-up coverage to the Receptionist, as necessary.Prepare check requests for expense and travel reimbursements and maintain Excel document summary of reimbursement submissions.Draft and type general correspondence, memos, charts, tables, graphs, etc. Proofread drafts for spelling, grammar, and format consistency, making changes when appropriate. Responsible for the accuracy and clarity of final copies.Format documents, convert pdfs to Word, and create Tables of Content and Tables of Authorities.Maintain accurate records of professional memberships, bar associations, and related attorney activities.Prepare news and regulatory update emails for distribution to attorneys.Qualifications:The following traits and qualities will help to ensure success in this position:Ability to maintain strict confidentiality.Excellent communication skills – articulate and practices excellent listening, verbal, written, and oral communication skills. Must be able to convey ideas and findings, both verbally and in writing, to a wide variety of audiences.Strong work ethic; work equally well independently, as well as in groups, under high-pressure situations and with little or no supervision.Strong attention to detail and organizational skills.Success in this position requires the ability to balance day-to-day work challenges, accommodate multiple demands, shifting priorities, and rapid change.Job ownership – a strong desire to see things through and take pride in the results produced.Requirements:Bachelor’s degree from an accredited college or university preferred; experience in a law firm or professional services environment will be considered in lieu of a degree;10-15 years of law firm experience preferred;Experience (and proficiency) in Microsoft Office Suite required. Experience with document management systems (i.e., NetDocs or similar platform), Salesforce, and legal timekeeping and expense platforms (i.e., LMS) strongly preferred.Compensation and Benefits:Compensation is based on years of experience; the range for this position is $75,000-$90,000 annually. Staff are eligible for a discretionary bonus based on their performance during the preceding 12 months. In addition to compensation and bonuses, full-time staff are eligible for the following benefits: medical, dental, and vision insurance; life insurance; long term disability insurance; accidental death or dismemberment insurance; short term disability insurance; travel insurance; a 401(k) plan; profit sharing (once eligible); parental leave; vacation/personal leave; pre-tax payment/contributions for transportation, parking, and dependent care; and a health savings account (if enrolled in a high deductible medical plan). All benefits listed above are subject to change at the discretion of the Partnership.About Wilkinson Barker Knauer, LLPWilkinson Barker Knauer, LLP (WBK), one of the largest law firms in the nation dedicated primarily to the practice of communications and energy law, is ranked as a "Band 1" firm by Chambers USA (Telecom, Broadcast, and Satellite: Regulatory) and Legal 500 (Telecoms and broadcast: regulatory). WBK is the only firm to be named "Law Firm of the Year" in communications law six times by Best Lawyers Best Law Firm (2012, 2014, 2018, 2019, 2021, and 2025), and is recognized as a “Silver Band” firm for prosecution and strategy in DC and a “Bronze Band” firm in litigation and enforcement in DC in the 2026 edition of the World Trademark Review 1000: The World’s Leading Trademark Professionals. The firm, with offices in Washington, DC, Denver, Colorado, and Austin, Texas, advises clients ranging from global Fortune 100 companies to small start-ups in regulatory, transactional, privacy, consumer protection, intellectual property, corporate and litigation matters involving all aspects of communications and energy law, at both the state and federal levels. To learn more about Wilkinson Barker Knauer, visit www.wbklaw.com.WBK is a special place to work; we mean it when we say we are #notjustanotherlawfirm. With over 80 attorneys and advisors, the firm provides the quality of representation and client base typically associated with a large firm, with the personal style only a smaller firm can deliver. Each day, we work together for both the common good of the group and the common goal of building and maintaining a nationally recognized legal practice. We highly value collaboration, supporting each other personally and professionally using our individual talents and expertise. WBK has long been committed to providing all of our team members with an environment that allows each individual to reach their full potential in their own unique way. Our team invests in our communities with attorneys and staff devoting substantial time and energy to pro bono work, volunteerism, civic and community leadership, charitable giving, mentoring, service on nonprofit boards, teaching, and more. These activities are actively encouraged and supported throughout WBK.WBK is an Equal Opportunity Employer: We are committed to equal employment opportunity regardless of gender, age, racial or ethnic background, national origin, religion, sexual orientation, gender identity and expression, disability, or veteran status.We look forward to meeting you.