Remote Leave & Benefits Specialist

The Blue Venture Fund; United States; On-site; USD 41,000 - 44,000; Full time

Job summary

Ideal Option is seeking a Leave + Benefits Specialist to administer leave and benefits programs while delivering excellent service to employees and managers. This fully remote role focuses on enrollment, leave administration, accommodations, and employee education, ensuring compliance with applicable laws.

You'll coordinate with HR leadership, payroll, and carriers, maintain records in Paylocity/B-swift, and support Open Enrollment and ACA compliance.

Qualifications

• Strong knowledge of leave laws and regulations including FMLA, ADA, HIPAA, and state mandates.
• Excellent time management and ability to manage competing priorities.
• Ability to interpret employment laws and company policies.
• Attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication; customer-service oriented.
• Reliable and trustworthy; able to communicate complex information clearly.
• Work independently and with cross-functional teams.
• Familiar with Microsoft Office (Outlook, Teams, Excel).

Responsibilities

• Administer all employee leave programs including FMLA, ADA, state PFL, pregnancy and parental, military, and jury duty.
• Review medical certifications and coordinate the interactive process for accommodations with HR leadership.
• Prepare leave designation notices, approval/denial letters, accommodation documentation, and return-to-work communications.
• Track leave balances, return-to-work dates, and required recertifications.
• Coordinate with Payroll regarding leave pay, deductions, and timekeeping.
• Maintain leave tracking logs and timely follow-up.
• Communicate with employees and managers about leave expectations and next steps.
• Administer employee benefit programs including medical, dental, vision, life, disability, HSA, and retirement plans.
• Process new hire enrollments, qualifying life events, terminations, and Open Enrollment.
• Maintain accurate benefit records in Paylocity/B-swift and carrier portals.
• Coordinate with insurance carriers to resolve eligibility, enrollment, and claims issues.
• Prepare and distribute benefit communications; assist with ACA reporting and audits.
• Ensure compliance with federal, state, and local leave and benefits regulations.
• Maintain confidential employee medical and benefits records.
• Monitor legislative changes affecting benefits and leave administration.
• Assist with HR audits and documentation requests.
• Develop and maintain SOPs, templates, and employee resources related to benefits and leave.
• Recommend process improvements to enhance efficiency and employee experience.
• Provide general HR support, including responding to employee inquiries and updating records.

Skills

Leave laws knowledge

Time management

Policy interpretation

Attention to detail

Confidentiality

Communication skills

Customer service

Microsoft Office

Remote work capacity

Education

High School Diploma or GED

Relevant HR and/or benefit certifications

Associate’s degree in HR/Business Administration

Equivalent combination of education/certifications/experience

Tools

Paylocity

Pulpstream

Job description

Ideal Option is seeking a Leave + Benefits Specialist to administer leave and benefits programs while delivering excellent service to employees and managers. This fully remote role focuses on enrollment, leave administration, accommodations, and employee education, ensuring compliance with applicable laws.

You'll coordinate with HR leadership, payroll, and carriers, maintain records in Paylocity/B-swift, and support Open Enrollment and ACA compliance.