Remote Junior Project Coordinator — 20hrs/wk (Design & Dev)

Scale Media, Inc.; Burbank (CA); Remote; USD 33,062,000 - 38,573,000; Part time

Benefits offered by this job

Medical, Dental, Vision, and Life

Fully remote

Monthly work-from-home stipend

Generous PTO

Discounted products

Amazing team

Job summary

Scale Media, Inc. is seeking a highly organized Junior Project Coordinator to drive weekly sprint planning for our Design team and keep Wrike up to date.

This fully remote, part‑time role offers 20 hours per week, with reporting to the VP of Marketing Operations. You will collaborate with designers, developers, and project managers, developing hands‑on experience in sprint planning and cross‑functional work.

Qualifications

• A bachelor's degree with at least one administrative, coordination, or project support internship, or 1 to 2 years of administrative experience.
• Hands‑on experience with a project management tool such as Wrike, Asana, Monday.com, Jira, ClickUp, or Trello.
• Polished, professional written communication, especially in Slack and project management tools.
• A proven habit of following up independently and meeting deadlines.
• Comfort asking questions and raising blockers early.
• Availability to work 9:00 AM to 1:00 PM Pacific, Monday to Friday.

Responsibilities

• Build and prioritize the Design team's weekly sprint using established guidelines.
• Check in with each designer at the end of every week to confirm what's complete, what's carrying over, and why.
• Lead a weekly call with brand project managers to review sprint priorities and discuss tickets planned for upcoming sprints.
• Follow up with ticket stakeholders when work is blocked by slow reviews, open questions, or missing information.
• Schedule touch‑base calls at the start of a sprint for design tickets that need more detailed alignment beyond the brief.
• Escalate to your manager when a mission‑critical item is still at risk, or when a ticket has had no movement for 3 to 4 days.
• Provide the same follow‑up and escalation support for Software Development tickets.
• Assign daily quick‑turn tickets to the two designated designers, following a documented SOP.
• Confirm each ticket has the details a designer needs before it's assigned.
• Help project managers build out new key projects in Wrike, including tasks, timelines, assignees, and fields.
• Keep Wrike accurate and organized by updating statuses, cleaning up stale or duplicate items, and filling in missing fields.
• Help build out the Wrike onboarding space currently in development, including organizing resources and how‑to content.
• Review new requests for missing information and send them back to requesters before they reach the team.
• Clean up monthly ticket data used for team productivity and workload reporting, and follow up with stakeholders on any missing information.
• Spot‑check dashboards and automated status updates to confirm they're pulling correctly.
• Draft routine internal updates, reminders, and announcements for review.

Skills

Follow-Through

Proactive Communication

Responsiveness

Accuracy

Professional Communication

Education

Bachelor's degree

Tools

Wrike

Asana

Monday.com

Jira

ClickUp

Trello

Job description

Scale Media, Inc. is seeking a highly organized Junior Project Coordinator to drive weekly sprint planning for our Design team and keep Wrike up to date.

This fully remote, part‑time role offers 20 hours per week, with reporting to the VP of Marketing Operations. You will collaborate with designers, developers, and project managers, developing hands‑on experience in sprint planning and cross‑functional work.