Remote IP Docketing Manager: Lead & Optimize

Friedman Williams; United States; On-site; USD 110,000 - 160,000; Full time

Job summary

Friedman Williams seeks an experienced IP Docketing Manager to lead the firm’s IP docketing across U.S. and foreign patent and trademark matters. You will manage a team, own IP management systems, and drive process improvements in a deadline-driven environment.

You will collaborate with attorneys, paralegals, and leadership to ensure accurate docketing, compliance, and timely filings while developing policies and KPIs to monitor performance and quality.

Qualifications

• 7+ years of IP docketing experience in a law firm setting (U.S. and foreign patent/trademark).
• 3+ years of experience leading or supervising an IP docketing team.
• Expert knowledge of U.S. patent rules, PCT procedures, EPO guidelines, and foreign filing requirements.
• Hands-on experience administering IP management systems and data integrity.
• Advanced Excel skills for dashboards, reporting, and metrics.
• Familiarity with document management and financial systems is a plus.

Responsibilities

• Lead, coach, and evaluate IP docketing professionals; set performance expectations and development plans.
• Allocate workloads, manage coverage, deadlines, service levels, and quality.
• Oversee all U.S. and foreign patent and trademark docketing workflows (PCT, EPO, WIPO).
• Ensure accurate docketing of filings, deadlines, and correspondence; resolve discrepancies and complex rules.
• Serve as system owner for IP management systems; ensure data integrity and optimal configuration.
• Support system upgrades, migrations, testing, and change management for IPMS.
• Develop, document, and enforce docketing policies, SOPs, and productivity standards.
• Define, track, and report KPIs; prepare standard and ad hoc reports for attorneys.

Skills

IP docketing expertise

People leadership

Process improvement

Advanced Excel

Risk management

Clear communication

Education

Bachelor's degree in IP law, paralegal studies, or related field

Tools

Foundation IP

Anaqua

PATTSY

CPI

iManage

NetDocuments

Job description

Friedman Williams seeks an experienced IP Docketing Manager to lead the firm’s IP docketing across U.S. and foreign patent and trademark matters. You will manage a team, own IP management systems, and drive process improvements in a deadline-driven environment.

You will collaborate with attorneys, paralegals, and leadership to ensure accurate docketing, compliance, and timely filings while developing policies and KPIs to monitor performance and quality.