Remote/Hybrid Project Coordinator - Agile Scheduling & Docs

Yahara Software; Madison (WI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO (20+ days)

Health insurance

HSA

FSA

401(k)

Disability insurance

Life insurance

On-site gym

Fresh fruit & snacks

Hybrid/remote work options

Community outreach

Employee recognition programs

Certification programs (Microsoft, AWS

EAP

Identity theft protection

Employee committee opportunities

Job summary

Yahara Software LLC in Madison, WI, is hiring a full-time Project Coordinator to support project managers and requirements engineers. You will help maintain schedules, prepare reports, and keep project documentation organized to ensure smooth development.

This role involves taking meeting notes, coordinating testing activities, organizing business requirements, and supporting presentations for project meetings, while helping manage action items and risks across multiple projects.

Qualifications

• Bachelor's degree in a relevant field or equivalent experience.
• 2–5 years of project coordination experience in a corporate setting with agile methods.
• Proven ability to produce formal project reports and documentation on time.
• Strong verbal and written communication, plus presentation skills.

Responsibilities

• Maintains project schedules and provides variance reports to PMs and sponsors.
• Maintains project accounting reports and executive summaries as needed.
• Take concise meeting notes and distribute curated notes promptly.
• Keep knowledge management and project documents organized and current.
• Prepare drafts of work orders, change requests, and project agreements.
• Support project managers in tracking follow-up actions and risks.
• Coordinate software testing activities and prepare presentation materials.
• Schedule client and internal meetings and manage time entries for the team.
• Assist with organizing business requirements and user stories as needed.
• Maintain Jira boards and monitor project plans, hours, budgets, and expenses.

Skills

Project coordination

Agile

Communication

Meeting minutes

Documentation

Analytical skills

Organization

Education

Bachelor's degree

Tools

Jira

Job description

Yahara Software LLC in Madison, WI, is hiring a full-time Project Coordinator to support project managers and requirements engineers. You will help maintain schedules, prepare reports, and keep project documentation organized to ensure smooth development.

This role involves taking meeting notes, coordinating testing activities, organizing business requirements, and supporting presentations for project meetings, while helping manage action items and risks across multiple projects.