Remote Administrative & Program Coordination Specialist

Akima; Dahlgren (VA); Hybrid; USD 33,000 - 44,000; Full time

Benefits offered by this job

Comprehensive benefits program

Paid Time Off (PTO)

Job summary

Akima Mission Optimization (AMO), an Akima company, is seeking an Administrative Assistant to support NSWCDD in Dahlgren, VA. This hybrid role requires occasional travel to NSWCDD and living within commuting distance.

You will handle onboarding/offboarding, scheduling, records management, and coordination for multiple contracts. Responsibilities include preparing paperwork, maintaining trackers, compiling deliverables, and supporting program management staff across active contracts.

Qualifications

• US Citizenship required; Interim Secret or higher clearance preferred.
• Associate's degree, OR 3+ years of related administrative or program support work experience.
• Comfortable working independently across multiple tasks with minimal supervision.
• Strong organizational skills and attention to detail with a customer-focused mindset.

Responsibilities

• Provide onboarding and offboarding support for new employees and separations across programs.
• Coordinate deliverables, maintain trackers, prepare status reports and meeting minutes.
• Assist program managers with project schedules, timelines, and milestone tracking.
• Schedule meetings, distribute agendas, capture notes, and track action items.
• Maintain personnel rosters, contact lists, and records for audits and continuity.
• Track government furnished equipment and employee lifecycle documentation.

Skills

Organizational skills

Attention to detail

Customer-focused

Independent work

Team collaboration

Education

Associate's degree

Tools

Microsoft Office Suite

Shared drives

Collaboration tools

Job description

Akima Mission Optimization (AMO), an Akima company, is seeking an Administrative Assistant to support NSWCDD in Dahlgren, VA. This hybrid role requires occasional travel to NSWCDD and living within commuting distance.

You will handle onboarding/offboarding, scheduling, records management, and coordination for multiple contracts. Responsibilities include preparing paperwork, maintaining trackers, compiling deliverables, and supporting program management staff across active contracts.