Administrative Assistant

Akima; Virginia (MN); Hybrid; USD 37,000 - 50,000; Full time

Benefits offered by this job

SCA benefits

Job summary

AMO, an Akima company, is seeking an Administrative Assistant to join the Dahlgren, VA team, providing confidential administrative support to the Project Team, Program Office, Department and Corporate Offices.

You will collect and analyze data, prepare briefing materials, coordinate with executive staff, maintain SOPs, and assist with budgeting, personnel records, and payroll while guiding junior staff as needed.

Qualifications

• Active DoD Secret clearance (minimum Interim Secret).
• Six years of experience creating and maintaining documentation and data management systems, including four years supporting Federal Government programs.
• Experience executing and leading tasks at mid-executive level and providing general administrative support.
• Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook & Access) & Adobe.
• Ability to type 40 words per minute.

Responsibilities

• Working independently on requirements with limited supervision.
• Managing executive office and coordinating actions with executive staff.
• Collecting, analyzing, and researching data for assigned projects.
• Preparing briefing materials, charts, graphs, and other presentations independently.
• Handling correspondence not requiring personal attention of Government managers.
• Assisting in development and preparation of administrative/staff reports.
• Performing quality assurance with report completeness.
• Utilizing graphics or desktop publishing software for presentations.
• Reading and summarizing reports for Government managers.

Skills

Communication

Multitasking

Independent work

Professional phone etiquette

Typing speed 40 wpm

Tools

Microsoft Windows & Office

Excel

PowerPoint

Word

Outlook

Access

Adobe

Job description

AMO, an Akima company, is looking to hire some Administrative Assistant to join an existing team our of Dahlgren, VA In this position you will providing administrative support specifically dedicated to the requirements of the Project Team, Program Office, Department and Corporate Offices with a wide variety of complex, conscientious, and confidential administrative duties.

Responsibilities

• Working independently on requirements with limited supervision.
• Managing executive office, coordinating actions with executive staff, and maintaining accountability for documentation.
• Collecting, analyzing, and researching data for assigned projects.
• Preparing briefing material, charts, graphs, and other presentation material independently.
• Making administrative decisions providing completed projects/assignments.
• Handling correspondence not requiring personal attention of Government managers.
• Assisting in development and preparation of administrative/staff reports.
• Performing quality assurance with report completeness.
• Utilizing graphics or desktop publishing software for preparation of presentations.
• Reviewing and summarizing reports/documents for Government manager directing attention to actions needed or concerns.
• Assisting in assignments to management.
• Providing high level customer assistance.
• Establishing and maintaining Standard Operating Procedures (SOP’s) for administrative duties.
• May function in a lead role and provide guidance and direction to lower-level employees in the Program Office or Department.
• Secretarial and Administrative Support will assist visually impaired, blind, and other disabled Government personnel with Clerical, secretarial, and administrative tasking.
• Assistance in completing tasking when accessible software is not available or compatible to current office equipment.
• Reading aloud documents, reports, mail, and other work-related items including reading for recording on tape for use by impaired personnel.
• Describing various illustrative materials such as pictures, charts, drawings, and symbols.
• Assisting with reading and signing hard copy documents.
• Completion of electronic training.
• Timekeeping entry and approvals.
• Data entry into automated business applications tools to include CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers.
• Research of creative and innovative technological solutions that lead to greater independence.
• Guide employees' hand to appropriate location on documents to sign/approve or within data systems to electronically sign/approve.
• Transporting impaired employees to meetings and training events utilizing government vehicles.
• In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll.
• The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

Qualifications

• Active DoD Secret clearance (must have minimum of active Interim Secret).
• Six (6) years of experience creating and maintaining documentation and data management systems (of which at least four (4) years involved supporting Federal Government programs).
• Experience executing and leading tasks associated with mid-executive level (such as SES/Flag Officer, O-6 military, GS-15 civilian) and general administrative support in all facets of administration.
• Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook & Access) & Adobe.
• Ability to type 40 words per minute.
• Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports.
• Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette.
• Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing multiple calendars, and scheduling appointments.

Experience with:

• Taking notes and converting into formal meeting minutes.
• Editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government formats.
• Receiving and greeting visitors professionally.
• Handling and storage of classified or sensitive (i.e., Personally Identifiable Information (PII)) materials.
• Providing daily oversight and direction to support teams.
• Training/mentoring subordinate personnel on policies and other duties.
• Team building and conflict resolution.

Job ID

2026-25788

Work Type

On-Site

Pay Range

$31.41 per hour

Health & Welfare

$5.09 per hour

Benefits

• SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

Company Description

Work Where it Matters

Akima Mission Optimization (AMO), an Akima company, is not just another federal logistics contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AMO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, AMO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, AMO delivers innovative administrative support services that streamline operations, and enhance productivity.

As an AMO employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.