Grants Data & Fiscal Specialist

BCT Partners; Newark (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

BCT Partners is seeking a Grants Support Specialist to join our team to support the US Department of Health and Human Services, Administration for Children and Families, Office of Head Start. You will perform fiscal operations, data management and reporting, ensuring compliance with federal requirements and timely grant closeouts.

The role emphasizes accuracy, collaboration with staff and remote colleagues, and a commitment to process improvement within a public-interest consulting environment.

Qualifications

• Bachelor’s Degree in accounting, finance or related fields from an accredited university or college.
• At least 3 years of professional experience, including information management, data management and/or accounting/financial operations experience.
• Experience aggregating, analyzing, charting, graphing and reporting on and presenting data gathered from multiple sources.
• Knowledge of the federal grant guidelines and the Federal Grant Life Cycle are desired.
• Strong organizational, administrative and project coordination skills, and the ability to effectively manage multiple priorities.
• Knowledge and experience with Head Start/Early Head Start or other early childhood programs or working within a Head Start program is a plus.
• Experience in a non-profit, social service or government consulting environment also a plus.
• Strong interpersonal skills, with the proven ability to collaborate and build relationships with staff, clients, remote colleagues and supervisors, and others.
• Proven ability to effectively communicate (both verbally and orally), exercise sound judgment, ask questions and be open to the input and decisions of others.
• Able to, both independently and collaboratively, solve problems, make decisions and support change.
• Computer, Internet and general proficiency with Microsoft Outlook, Word and PowerPoint; advanced knowledge and experience with Microsoft Excel is required.

Responsibilities

• Ensure timely review of grant applications, finalize memos and decision letters, and maintain tracking database. Conduct basic review of audit reports, financial statements and budget worksheets.
• Perform fiscal analysis of Federal financial reports.
• Assist with tracking overall fiscal/budget plan, financial reports and timelines, tracking certified grants and monitoring of funding levels.
• Assist in verifying that grant files are complete to facilitate financial closeout process and provide support for all grant closeout activities.
• Administrative duties including data entry, and records management related to fiscal tasks.
• Research statutes, legislation, regulations and directives that govern the financial aspects of a government grant‑funded program.
• Apply knowledge of financial operations and federal grant guidelines to identify, suggest and implement improvements that support more efficient processes.
• Perform other reasonable tasks as assigned by management in support of BCT’s goals and objectives.

Skills

Data management

Financial operations

Grant lifecycle knowledge

Communication

Project coordination

Head Start knowledge

Non-profit experience

Education

Bachelor’s Degree in accounting, finance or related fields

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

BCT Partners is seeking a Grants Support Specialist to join our team to support the US Department of Health and Human Services, Administration for Children and Families, Office of Head Start. You will perform fiscal operations, data management and reporting, ensuring compliance with federal requirements and timely grant closeouts.

The role emphasizes accuracy, collaboration with staff and remote colleagues, and a commitment to process improvement within a public-interest consulting environment.