Remote Grants Admin Assistant – Entry Level

Princeton University; United States; Remote; USD 67,000 - 78,000; Full time

Benefits offered by this job

Remote work

Benefits package

Job summary

Princeton University seeks a Grants Administrative Assistant to support a team of eight grant administrators in a fully remote role. The position focuses on post-award management, including data entry in financial systems, invoice preparation, and monthly reporting, with additional pre-award duties as needed.

A bachelor’s degree or equivalent experience and strong MS Office skills are required. The role emphasizes accuracy, compliance, and timely communications with sponsors.

Qualifications

• Bachelor's degree or equivalent professional experience is required.
• Strong MS Office skills (Excel, Access, Word) and basic accounting knowledge.
• Ability to understand and apply multiple funding agency policies.

Responsibilities

• Post-award support: cost transfers, labor data entry, and sponsor billing backups.
• Generate and review monthly financial reports; flag overspending for grants managers.
• Assist with ERA proposals, budgeting, and data entry during heavy workloads.
• Aid with award closeout and maintain grant records in OnBase and ERA systems.

Skills

Attention to detail

Communication skills

Accounting fundamentals

Microsoft Office proficiency

Education

Bachelor's degree or equivalent experience

Tools

Excel

Access

Word

Job description

Princeton University seeks a Grants Administrative Assistant to support a team of eight grant administrators in a fully remote role. The position focuses on post-award management, including data entry in financial systems, invoice preparation, and monthly reporting, with additional pre-award duties as needed.

A bachelor’s degree or equivalent experience and strong MS Office skills are required. The role emphasizes accuracy, compliance, and timely communications with sponsors.