Remote Fundraising Event Planner & Logistics Coordinator

American Heart Association; Wilmington (DE); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement plan with employer match

Paid time off 16 days per year + 12…

Tuition assistance

Job summary

The American Heart Association is seeking an Event Planning Coordinator to support Delaware and Harrisburg, PA campaigns, with office-based work in Newark, DE and occasional remote days. You will manage event logistics, data, and budgets while collaborating with fundraising teams and volunteers.

Responsibilities include data entry, payment processing, vendor coordination, and preparing marketing materials. Regular local travel is required with some out-of-town travel.

Qualifications

• Must have at least three years of experience in administrative work, project coordination, and/or event management systems.
• Experience in event planning, organizing, consultation, and event management preferred.

Responsibilities

• Coordinate logistical aspects of assigned events from start to finish.
• Research, secure, and manage vendors for event services with cost-effective solutions.
• Plan and coordinate venue, catering, entertainment, AV, and staging with approvals.
• Implement risk reduction procedures to ensure safety and success of each event.
• Recruit, schedule, and train volunteers to support events and projects.
• Attend events to oversee setup, execution, and teardown; act as primary contact for vendors and attendees.
• Prepare ADA-compliant digital communications for save-the-dates, invitations, and programs with branding guidelines.
• Possible involvement in virtual event production and technical support.

Skills

Administrative experience

Event coordination

Vendor management

Data entry

Budget tracking

PowerPoint

Excel

Communication

Team collaboration

Education

High school diploma

Tools

Zoom

Microsoft Teams

Tableau

SharePoint

Canva

PowerPoint

Job description

The American Heart Association is seeking an Event Planning Coordinator to support Delaware and Harrisburg, PA campaigns, with office-based work in Newark, DE and occasional remote days. You will manage event logistics, data, and budgets while collaborating with fundraising teams and volunteers.

Responsibilities include data entry, payment processing, vendor coordination, and preparing marketing materials. Regular local travel is required with some out-of-town travel.