Remote-Friendly Clinical Program Coordinator

Critical Path Institute; Tucson (AZ); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Critical Path Institute in Tucson invites applications for a Project Coordinator to support the Clinical Outcome Assessment Program. The role handles scheduling, document management, and cross-functional coordination to keep programs aligned and compliant.

The position requires strong organizational skills, experience with MS Office, SharePoint, Salesforce, and collaboration with global stakeholders. A proactive, team-oriented mindset and at least two years of administrative experience are

Qualifications

• Two years administrative experience preferred.
• Experience in healthcare or science-related organizations preferred.
• Ability to work independently and in a team.

Responsibilities

• Schedule ad-hoc and recurring meetings using Outlook, Teams, and Zoom.
• Keep consortia membership rolls and member contact information up to date using Salesforce.
• Help prepare and ensure project and meeting documents (e.g., agendas, minutes) are complete, current, and stored appropriately.
• Ensure COA Program content (e.g., publications and presentations of the consortia) are updated in SharePoint and communicated externally as appropriate, by collaborating with the Communications team and Program staff.
• Track tasks via Monday.com by providing accurate updates on a timely basis.
• Plan, coordinate, and track work on various working group action items as requested by project managers.
• Complete monthly expense reports in Suti Expense and enters expense data into Program financial tracking spreadsheets.
• Identify opportunities for improvement and make constructive suggestions for change.
• Work together with other members of the larger team in an efficient manner.
• Track and document best practices and lessons learned and share those with the team.
• Assist with planning and executing large virtual or offsite meetings.
• Assist with company-wide administrative needs, covering the front desk, helping prepare or clean up from on-site events, etc.
• Achieve organizational goals while adhering to standards and best practices.

Skills

Independent work

Team collaboration

Prioritization

Attention to detail

Communication skills

Professional correspondence

Microsoft Office Suite

SharePoint

Adobe Acrobat Pro

Zoom / Teams

Outlook / Calendar management

Cloud file management

Scheduling polls (Doodle, WhenIsGood)

Education

High School Diploma or Equivalent

Associate/Bachelor’s degree preferred

Tools

Salesforce

Monday.com

Suti Expense

SharePoint

Job description

Critical Path Institute in Tucson invites applications for a Project Coordinator to support the Clinical Outcome Assessment Program. The role handles scheduling, document management, and cross-functional coordination to keep programs aligned and compliant.

The position requires strong organizational skills, experience with MS Office, SharePoint, Salesforce, and collaboration with global stakeholders. A proactive, team-oriented mindset and at least two years of administrative experience are