Remote-First Office Manager & Travel & Expense Lead

Doist; Miami (FL); On-site; USD 60,174,000 - 74,501,000; Full time

Benefits offered by this job

Remote first

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401K with match

Paid time off

Company holidays

Job summary

PerfectServe seeks an experienced Office Manager and Travel & Expense Coordinator to lead daily operations in our Miami office and oversee corporate travel, expense, and card programs. You will work closely with remote assistants to ensure a professional, organized environment for employees and visitors.

The role requires 3+ years in similar operations roles, strong vendor and travel management skills, and a proven ability to handle confidential financial information while supporting both

Qualifications

• Minimum 3+ years of experience in Office/Operations roles.
• Experience administering corporate travel & expense programs (Concur preferred).
• Strong organizational, communication, and vendor-management skills.
• Ability to support both on-site and remote/hybrid teams, maintaining discretion.

Responsibilities

• Lead day-to-day office operations for the Miami location.
• Coordinate travel and hotel arrangements for team meetings and events; manage Concur workflows.
• Administer corporate card program and assist cardholders company-wide.
• Support scheduling for executives and events; liaison with vendors and facilities.
• Manage badge/access control and parking administration; ensure security compliance.
• Prepare travel/expense reports and assist with budgetary tracking and reconciliation.

Skills

Office administration

Travel coordination

Vendor management

Communication

Time management

MS 365

Slack

Scheduling platforms

Tools

Concur

Job description

PerfectServe seeks an experienced Office Manager and Travel & Expense Coordinator to lead daily operations in our Miami office and oversee corporate travel, expense, and card programs. You will work closely with remote assistants to ensure a professional, organized environment for employees and visitors.

The role requires 3+ years in similar operations roles, strong vendor and travel management skills, and a proven ability to handle confidential financial information while supporting both