Remote Finance Lead-Bookkeeper (EA support a plus)

FreedUp; United States; Remote; USD 11,000 - 18,000; Full time

Benefits offered by this job

PTO

HMO after 3 months

Performance bonuses

Remote work from anywhere

Job summary

FreedUp is seeking a Remote Finance Manager-Bookkeeper to serve as the owner’s financial right hand for a growing residential construction and home-remodeling company. You will own day-to-day bookkeeping and financial operations, with light executive-assistant support as bandwidth allows.

The role emphasizes genuine accounting depth and the ability to diagnose issues, not just data entry. Strong QuickBooks Online, Excel skills, and discretion are essential in a fully remote work setting.

Qualifications

• 3+ years hands-on bookkeeping or accounting experience, ideally supporting US-based construction, real estate, or home-services business.
• Deep QuickBooks Online expertise with ability to diagnose issues and prepare documentation for external audits.
• Experience with vendor compliance documentation (W-9s, COI) and calendar/inbox management is preferred.

Responsibilities

• Own the full invoicing cycle end-to-end for client and project billing, including error correction.
• Handle accounts payable/receivable and vendor compliance (W-9s, COI).
• Keep inbox organized and triaged, convert action items into tasks.
• Coordinate and prepare documentation for GL audits and ensure compliance with policies.
• Generate regular financial reports and provide proactive insights to the owner.

Skills

Bookkeeping

QuickBooks Online

Excel proficiency

Confidentiality & discretion

Tools

QuickBooks Online

BuilderTrend

Google Workspace

Job description

FreedUp is excited to announce an opening for a Remote Finance Manager-Bookkeeper to join our team. In this role, you will be the dedicated financial right hand to the owner of a growing residential construction and home-remodeling company. You will take full ownership of day-to-day bookkeeping and financial operations, while also providing light executive-assistant support (inbox and calendar help) as bandwidth allows. This is an excellent opportunity for someone who is detail-oriented, discreet, and brings real accounting depth and judgment, not just software familiarity.

We're looking for someone with genuine accounting or bookkeeping expertise, ideally in construction or real-estate project accounting, who can bring their own knowledge and insight rather than just executing tasks. Responsibilities include owning invoicing, accounts payable/receivable, vendor compliance (W-9s and Certificates of Insurance), and GL audit preparation. The ideal candidate has real depth in QuickBooks Online and can independently diagnose issues (like a third-party app misassigning invoice data), not just enter transactions.

Location: Fully Remote
Job Type: Full-Time
Salary: $1,000 - $1,600 per month

• 3+ years of hands-on bookkeeping or accounting experience, ideally supporting a US-based construction, real estate, or home-services business.
• Genuine QuickBooks Online proficiency — comfortable independently reconciling accounts, diagnosing invoicing or integration issues, and preparing documentation for external audits (e.g. GL audits).
• Strong discretion and judgment when handling sensitive or confidential business and personnel information.
• Experience with vendor compliance documentation (W-9s, Certificates of Insurance) and property-tax-related recordkeeping.
• Experience managing or organizing a busy email inbox, including triage systems, labeling, and folder structures.
• Familiarity with calendar management best practices (meeting titles, descriptions, time-block conventions).
• Comfort learning project-based platforms like BuilderTrend (used for scheduling, estimates, and project invoicing) — prior experience a plus.
• Comfort working in Google Workspace (Gmail, Google Chats, Google Calendar, Google Drive) as the primary communication and document toolset.
• Highly organized, proactive, and self-motivated, capable of working independently in a remote environment.
• Experience creating or duplicating checklists/templates and tasking out steps to multiple stakeholders.

Key Responsibilities

• Vendor Compliance: Track and collect W-9s and Certificates of Insurance (COI) for subcontractors and vendors.
• Invoicing & Billing: Own the full invoice cycle end-to-end for client and project billing, including catching and correcting recurring errors (e.g. mis-assigned project codes) before they require rework.
• Inbox Management: Keep the inbox organized and triaged daily, turning action items into tasks and keeping email clutter-free.
• Subcontractor documentation ownership: Purchase orders, certificates of insurance, master subcontractor agreements, and lien waivers all verified before any payment is released — a valuable extension of the role once the core bookkeeping is running smoothly.
• Able to manage high-volume day-to-day transaction processing
• Able to work fluently in QuickBooks Online and build real Excel formulas: QuickBooks Online is the system of record, and day-to-day tracking depends on formula-driven spreadsheets rather than manual calculation
• Calendar Coordination: Schedule meetings following team norms as needed to support the owner.
• General Administrative Support: Help with ad hoc admin tasks, filing, and organization as needed.
• QuickBooks Management: Utilize QuickBooks Online for bookkeeping, including entering transactions, reconciling bank statements, and generating financial reports.
• GL Audit & Compliance Prep: Coordinate and prepare documentation for periodic GL audits, and ensure all financial processes comply with relevant regulations and company policies.
• Accounting: Manage and maintain accurate financial records, including general ledger entries, accounts payable and receivable, and financial reporting.
• Financial Reporting: Provide regular, clear financial reports and proactive insights or recommendations to the owner based on financial data, to help improve the company's financial health.
• Process Improvement: Identify and fix recurring inefficiencies (e.g. building a Loom walkthrough for the correct process) to reduce rework over time.
• Collaboration: Work closely with other team members (e.g. project managers) to support financial operations and provide necessary reports.

• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months