Remote Experiential Account Coordinator

MAS Event and Design LLC; United States; Remote; USD 48,000 - 83,000; Part time

Job summary

MAS Event + Design, LLC is seeking an Account Coordinator to support Account Managers and Directors across all project phases. This remote freelance role focuses on organized, detail-driven operations, client communication, and timely delivery of on-brand activations.

You will coordinate meetings, track timelines and budgets in Salesforce, assist with proposals and scopes of work, and help ensure flawless activations.

Qualifications

• 2+ years of experience in account coordination, project coordination, or client services within an experiential marketing, event production, or integrated marketing agency.
• Knowledge of consumer brand categories such as gaming, entertainment, technology, or automotive is a plus.
• Genuine passion for live events, brand experiences, and storytelling through experiential activations.

Responsibilities

• Support Account Managers and Account Directors in day-to-day client communications, ensuring timely and accurate follow-through on all deliverables and action items.
• Coordinate internal and client-facing kickoff meetings, status calls, and working sessions.
• Prepare agendas, take detailed notes, and distribute clear recaps and next steps within 24 hours.
• Build and nurture relationships with clients, internal teams across Creative, Production, Strategy, and Operations, and agency partners, representing MAS with professionalism and enthusiasm at every touchpoint.
• Bring a proactive, solutions-first mindset and contribute to a culture of bold creativity, relentless execution, and genuine care for the work and each other.
• Assist in the development, review, and formatting of client-facing proposals, presentations, program recaps, and POV documents, ensuring all materials reflect MAS standards.
• Maintain and update project timelines, status trackers, and budget trackers across multiple programs, proactively flagging potential risks or delays to senior team members.
• Enter and maintain accurate opportunity and project data within Salesforce to keep the CRM current and actionable.
• Support the development of Statements of Work (SOWs) and assist in tracking contracts, purchase orders, and invoices through the accounts receivable process.
• Research and compile competitive insights, venue options, and industry trends to support strategic recommendations and form a comprehensive understanding of clients’ business challenges.
• Assist in identifying event requirements across event management, registration systems, event technology, production, and creative services.
• Support on-site event execution and activations as needed, which may include travel, extended hours, and hands-on, real-time problem-solving.

Skills

Account coordination

Project coordination

Client services

Brand categories

Live events

Communication

Multitasking

Remote collaboration

Travel willingness

Tools

Google Workspace

Asana

Google Meet

Microsoft Teams

Zoom

Salesforce

Job description

MAS Event + Design, LLC is seeking an Account Coordinator to support Account Managers and Directors across all project phases. This remote freelance role focuses on organized, detail-driven operations, client communication, and timely delivery of on-brand activations.

You will coordinate meetings, track timelines and budgets in Salesforce, assist with proposals and scopes of work, and help ensure flawless activations.