Remote Executive Search Coordinator

WittKieffer; Illinois; On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Life Insurance

Disability Insurance

Generous Paid Time Off

Job summary

WittKieffer seeks an Executive Search Coordinator to partner with search consultants, clients, candidates and internal teams, coordinating logistics, communications and documentation to keep engagements moving forward with accuracy and urgency.

This remote, fast-paced role requires outstanding organization, clear communication, discretion, and proactive problem solving, with ownership of tasks from launch through completion. Experience with Salesforce or similar tools is a plus.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Minimum of three years of experience in an administrative, coordination, client service, recruiting, or professional services environment.
• Demonstrated strength in calendar management, high-volume email management, scheduling across time zones, and deadlines.
• Excellent written and verbal communication skills with professional service mindset.
• Strong editing, proofreading, formatting, and document preparation skills.
• Ability to manage multiple priorities, anticipate needs, and escalate issues appropriately.
• Proficient with Salesforce, Templafy, Outlook, Word, Excel and PowerPoint.

Responsibilities

• Coordinate assigned search activities from launch through completion, ensuring timelines, meetings, candidate touchpoints, and deliverables are organized.
• Manage complex calendars, travel logistics, scheduling for consultants, clients, candidates, and internal stakeholders.
• Monitor priorities and deadlines; adjust workflow to support progress and stakeholder expectations.
• Prepare and finalize client-facing and internal materials in line with firm standards.
• Maintain accurate search information in WittKieffer's database and related systems.
• Collaborate with cross-functional partners to ensure seamless search execution and confidentiality.

Skills

Calendar management

Communication

Editing & proofreading

Problem solving

Discretion

Tech proficiency

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Salesforce

Templafy

Outlook

Word

Excel

PowerPoint

Job description

WittKieffer seeks an Executive Search Coordinator to partner with search consultants, clients, candidates and internal teams, coordinating logistics, communications and documentation to keep engagements moving forward with accuracy and urgency.

This remote, fast-paced role requires outstanding organization, clear communication, discretion, and proactive problem solving, with ownership of tasks from launch through completion. Experience with Salesforce or similar tools is a plus.