Remote Executive & Personal Assistant to Founder

Social Discovery Ventures; United States; Remote; USD 120,000 - 190,000; Full time

Benefits offered by this job

Remote opportunity

Vacation 28 days

Wellness days

Referral bonuses

Training reimbursement

English lessons discount

Health benefits

Workplace stipend

Gratitude program

Job summary

Social Discovery Group is seeking a Head of Executive / Personal Assistant to support the founder and family end‑to‑end. You will manage calendar, travel, documents, vendors, budget, and personal tasks, while coordinating a team of 4 and driving operational and project work.

Ideal candidates have experience supporting business owners or UHNW individuals, with strong multitasking and decision‑making skills, and a high level of service and confidentiality.

Qualifications

• Experience supporting business owners or UHNW individuals.
• Ability to multitask and make decisions under pressure.
• High level of service, confidentiality and discretion.
• Proficiency in English and Russian (professional working proficiency or higher).

Responsibilities

• Plan and prioritize to support founder’s goals
• Manage team operations and improve processes
• Coordinate personal assets (yacht, helicopter, vehicles)
• Track activities, reporting, and plan vs. actual performance
• Organise secretariat workflow and control task execution
• Hire and manage contractors and support staff
• Oversee asset maintenance, insurance, and related operations
• Manage documents: deadlines, renewals, submissions
• Own calendar: schedule meetings, prepare materials
• Run meetings: notes, follow‑ups, execution tracking
• Handle budgeting, expenses, and financial reporting
• Organize travel (business, family, guests) incl. visas
• Coordinate relocations and logistics
• Support healthcare coordination
• Handle personal tasks and administrative matters

Skills

Calendar management

Travel coordination

Vendor management

Budget tracking

Document management

Business communication

English proficiency

Russian proficiency

Tools

Excel

Google Sheets

Notion

Calendar tools

Task trackers

Job description

Social Discovery Group is seeking a Head of Executive / Personal Assistant to support the founder and family end‑to‑end. You will manage calendar, travel, documents, vendors, budget, and personal tasks, while coordinating a team of 4 and driving operational and project work.

Ideal candidates have experience supporting business owners or UHNW individuals, with strong multitasking and decision‑making skills, and a high level of service and confidentiality.