Remote Executive Event Coordinator

Event Marketer; Washington (District of Columbia); Remote; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company contributions and匹

Paid parental leave

Tuition assistance

Generous paid time off

Job summary

DataSpring is seeking an experienced Event Coordinator to manage a full portfolio of owned and sponsored events, with a focus on executive meetings and advisory groups. This role supports pre-event, at-event, and post-event workstreams, coordinating timelines, vendors, registrations, and materials to ensure on-brand delivery.

You will report to the Event Marketing Manager in a fully remote environment, collaborating with Brand, Web, Product Marketing, Communications, Growth Marketing, Sales, and

Qualifications

• 3+ years of experience in event coordination or related roles.
• Experience supporting virtual and/or in-person events.
• Bachelor's degree or equivalent experience required.

Responsibilities

• Support the Event Marketing Manager in maintaining the annual event calendar across sponsored and owned events.
• Provide program support to manage event timelines, task trackers, agendas, run-of-show documents, attendee lists, and planning materials.
• Coordinate planning details across executive meetings, advisory groups, innovation councils, symposiums, webinars, and other proprietary DataSpring events.
• Help ensure event plans align to marketing priorities, stakeholder expectations, audience needs, and DataSpring brand standards.
• Coordinate logistics for DataSpring-owned virtual and in-person events, including registration, meeting platforms, venue coordination, catering, shipping, signage, badges, materials, and on-site readiness.
• Support vendor coordination, including collecting information, tracking deliverables, preparing documentation, and helping ensure timelines and requirements are met.
• Assist with attendee communications, invitations, confirmations, reminders, calendar holds, and post-event follow-up coordination.
• Provide day-of-event support for virtual and in-person programs, helping manage check-in, speaker readiness, room setup, attendee needs, materials, and issue escalation.
• Maintain accurate event documentation, including contact lists, vendor information, production notes, shipping records, and post-event files.

Skills

Organizational skills

Attention to detail

Communication skills

Cross-functional collaboration

Problem solving

Event coordination

Virtual & in-person events

Microsoft Office

Event platforms / CRM experience

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Event registration platforms

Webinar tools

Project management tools

CRM systems

Job description

DataSpring is seeking an experienced Event Coordinator to manage a full portfolio of owned and sponsored events, with a focus on executive meetings and advisory groups. This role supports pre-event, at-event, and post-event workstreams, coordinating timelines, vendors, registrations, and materials to ensure on-brand delivery.

You will report to the Event Marketing Manager in a fully remote environment, collaborating with Brand, Web, Product Marketing, Communications, Growth Marketing, Sales, and