Remote Executive Assistant to the CBO

Bazeta; United States; Remote; USD 110,000 - 160,000; Full time

Job summary

Dropbox is seeking an Executive Assistant to the Chief Business Officer. You will manage a strategic calendar, coordinate domestic and international travel, and prepare executive communications to enable the CBO and leadership to operate at peak efficiency.

You will collaborate with the Chief of Staff, other executive admins, and senior leaders across the organization, balancing priorities, risks, and timelines while maintaining crisp, proactive execution in a fast-moving environment.

Qualifications

• 8+ years of experience supporting a senior executive.
• Expertise managing a highly complex executive calendar across multiple time zones.
• Experience planning complex domestic and international travel with contingency planning.
• Strong written and verbal communication with senior leaders and cross-functional partners.
• Experience working with a Chief of Staff in a systems- and process-based approach.

Responsibilities

• Own a complex calendar as a strategic operating tool across time zones and commitments.
• Prepare meetings with attendees, context, agendas, pre-reads, and follow-ups.
• Coordinate domestic and international travel end-to-end.
• Partner with the Chief of Staff to maintain visibility into priorities and actions.
• Plan and execute executive meetings, offsites, and leadership events with attention to attendee experience and budget.

Skills

Executive support

Calendar management

Travel coordination

Cross-functional collaboration

Communication

Time-zone coordination

Documentation

AI tooling

Tools

Slack

Gmail

Concur

Navan

Google Docs

Dropbox

AI tooling

Job description

Dropbox is seeking an Executive Assistant to the Chief Business Officer. You will manage a strategic calendar, coordinate domestic and international travel, and prepare executive communications to enable the CBO and leadership to operate at peak efficiency.

You will collaborate with the Chief of Staff, other executive admins, and senior leaders across the organization, balancing priorities, risks, and timelines while maintaining crisp, proactive execution in a fast-moving environment.