Remote Executive Assistant to Senior Leadership

Univera Healthcare, Inc.; Town of De Witt (NY); On-site; USD 41,000 - 65,000; Full time

Job summary

Univera Healthcare, Inc. is seeking an Executive Assistant to provide high-level administrative, strategic, and operational support to senior leadership.

The role manages complex calendars, coordinates communications, and acts as a trusted point of contact for stakeholders. Responsibilities include preparing materials, coordinating meetings and travel, and driving follow-through on decisions and initiatives while maintaining confidentiality and aligning day-to-day activities with organizational

Qualifications

• Five (5) years of progressive administrative or related experience.
• HSD or GED required. Bachelor's degree in a related field preferred.
• Advanced proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, AI Agents etc.).
• Intermediate organizational, planning, and critical thinking skills.
• Advanced customer service, problem solving, time management and customer relations knowledge.
• Advanced senior leader level communication and stakeholder management abilities.
• Ability to handle highly confidential information and sensitive situations.
• Leadership and mentoring capabilities.
• In-depth knowledge of organizational structure, policies, and decision-making processes.
• Intermediate knowledge of project management principles and process improvement.
• Demonstrated ability to act on behalf of the Senior Leader within understood boundaries.
• Advanced level attention to detail.

Responsibilities

• Provides executive administrative support to senior leaders; manages calendars and travel.
• Prepares and edits advanced reports, presentations, and briefing materials.
• Coordinates meetings, agendas, minutes, and action items; ensures follow-through.
• Supports readiness for internal/external executive committee meetings with materials and prep.
• Drives post-meeting follow-through and momentum in leaders' absence.
• Leads/coordinates divisional projects and cross-functional initiatives.
• Arranges on/off-site meetings and audio-visual resources.
• Trains divisional staff on procedures; documents administrative processes.

Skills

Microsoft Office

Collaboration tools (Teams, SharePoint

Organizational & planning

Customer service & problem solving

Executive communication & stakeholder

Handling confidential information

Leadership & mentoring

Policy & decision-making knowledge

Project management basics

Attention to detail

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office Suite

Teams

SharePoint

AI Agents

Job description

Univera Healthcare, Inc. is seeking an Executive Assistant to provide high-level administrative, strategic, and operational support to senior leadership.

The role manages complex calendars, coordinates communications, and acts as a trusted point of contact for stakeholders. Responsibilities include preparing materials, coordinating meetings and travel, and driving follow-through on decisions and initiatives while maintaining confidentiality and aligning day-to-day activities with organizational