Remote Executive Assistant - Operations, Data & Project Support

FreedUp; United States; Remote; USD 11,000 - 18,000; Full time

Job summary

FreedUp is seeking a Remote Executive Assistant to support operations, data, and project activities during a critical scaling period. You will build systems in Notion, gather data, and help drive reports and cross-functional projects.

You will work autonomously in a fully remote role, coordinating with an operations leader and external stakeholders to maintain confidentiality and ensure timely progress across initiatives.

Qualifications

• 3+ years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant.
• Proven experience with process documentation, system building, or SOP creation.
• Strong skills in data gathering, report preparation, and project tracking.

Responsibilities

• Build, organize, and maintain the EA workspace in Notion, including task tracking and SOP documentation.
• Compile weekly operational reports from multiple platforms and prepare dashboards in Notion/Sheets.
• Coordinate special projects and track progress, blockers, and deliverables.
• Develop and maintain a Notion-based CRM to support external relationship management.

Skills

3+ years experience

data gathering

report preparation

project tracking

Tools

Notion

Google Workspace

QuickBooks

Spectrum

Tena

Curb Waste

HCSS

Job description

FreedUp is excited to announce an opening for a Remote Executive Assistant – Operations, Data & Project Support to partner closely with our operations leader. This role is central to creating structure, improving operational efficiency, coordinating special projects, and supporting strategic relationship-building. If you're a highly organized, process-driven individual who excels at building systems, managing data, and enabling business leaders to focus on high-value work — we want to hear from you!

Responsibilities:

As a Remote Executive Assistant, you will play a key role in supporting the Executive during a critical operational scaling phase. You’ll assist with data gathering, report consolidation, project coordination, SOP creation, CRM development, and systems organization inside Notion.

You will support ongoing operational priorities, integrate into the executive's productivity systems, and help build sustainable processes that enable accountability, visibility, and progress tracking across projects.

This role is ideal for someone who thrives in systems-building, operational documentation, and structured project support rather than traditional calendar/email management.

Location: This is a fully remote position.

Job Type: Full-Time

Salary: 1,000-1,600 (based on experience)

• 3+ years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant
• Proven experience with process documentation, system building, or SOP creation
• Strong skills in data gathering, report preparation, and project tracking
• Experience with Notion or similar knowledge management tools (must be willing to learn quickly)
• Familiarity with Google Workspace, especially Sheets for reporting
• Excellent organizational and prioritization abilities
• Outstanding written and verbal communication skills
• Ability to operate autonomously and proactively
• High comfort in tech-driven environments and learning new platforms
• Experience coordinating cross-functional stakeholders
• Ability to maintain confidentiality and handle sensitive information
• Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

Key Responsibilities

• Systems & Process Development: Build, organize, and maintain the EA workspace in Notion, including: Task tracking, SOP documentation, Weekly review meetings, Meeting agendas and notes , Assist in designing and documenting operational processes used across the business
• Data Gathering & Reporting: Support Garrett in compiling weekly operational reports sourced from multiple platforms, including: QuickBooks, Spectrum, Tena (telematics), Curb Waste, Dump Truck Dispatcher, HCSS, Prepare consolidated reports in Google Sheets and Notion dashboards
• Project Coordination: Assist with special projects, including software development efforts with Zaratech, along with coordinating stakeholder feedback, test cases, and reporting and track progress, blockers, and deliverables
• CRM Development & Relationship Management: Help build a Notion-based CRM system to support external relationship management as well as Assist with scheduling and follow-through for external relationship-building efforts
• Quarterly Goal Alignment: Support in achieving quarterly strategic objectives using: EOS methodology and Maintain visibility across milestones, deadlines, and progress metrics
• Communication & Scheduling Support: Coordinate weekly review meetings and Tuesday status updates: Maintain organized meeting notes, agendas, and recordings in Notion; Assist with scheduling external meetings and Minimal involvement in internal calendar or email triage

You are someone who:

• Thinks in systems, processes, and workflows
• Enjoys the structure of project coordination and documentation
• Is proactive, curious, and eager to create efficiencies
• Thrives in environments where independence and initiative are valued
• Is comfortable working closely with an operational leader who moves quickly

• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months