Remote Events Coordinator for Marketing & Engagement

Chartwell Law; Valley Forge (GA); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Chartwell Law is seeking an Events Coordinator to support planning, coordination, and execution of client-facing and internal firm events in line with the firm's brand and strategic goals.

You will handle registration tracking, attendee communications, venue coordination, travel administration, sponsorship logistics, CRM maintenance, invoice processing, and on-site support, collaborating with the Marketing and Business Development teams and attorneys.

Qualifications

• Bachelor's degree in Marketing, Communications, Hospitality Management, Event Management, or related field preferred.
• 1-3 years of event planning, business development, marketing, or related experience in a law firm or professional services environment.
• Ability to travel as needed, including occasional evenings and weekends. Must be near a major airport hub, preferably on the East Coast.

Responsibilities

• Assist with the implementation of client-facing events, including conferences, networking events, seminars, sponsorship activations, and client entertainment opportunities.
• Assist with the implementation of internal firm events, including holiday parties, summer events, retreats, employee engagement activities, and special programs.
• Coordinate event logistics, timelines, planning documents, and project trackers to support successful event execution.
• Manage event registration processes, RSVP tracking, attendee lists, and event communications.
• Research venue options, catering services, promotional products, and other event resources as directed.
• Maintain vendor information, event documentation, and planning records.
• Coordinate sponsorship logistics, including attendee registrations, shipping materials, promotional items, booth requirements, setup, and breakdown activities.
• Maintain the marketing and business development events calendar and track key deadlines, registration dates, sponsorship obligations, and milestones.
• Assist with creating event invitations, registration communications, reminder emails, and post-event follow-up messages.
• Support the Marketing Manager and Senior Events Specialist with event-related social media promotion, website updates, and marketing materials.
• Support the Business Development Manager with post-event information and reports to provide insight and recommendations for event follow-up.
• Maintain event records within the firm's CRM and marketing databases, including RSVP status, attendance records, and post-event activity.
• Manage the firm's Uber account and assist with administration of the Navan travel program.
• Collect event performance data and assist with post-event reporting and documentation.
• Track event expenses, maintain records, and coordinate invoice processing and reconciliation.
• Travel to events as needed to provide on-site logistical and operational support.
• Manage multiple projects simultaneously while maintaining attention to detail, meeting deadlines, and supporting process improvements that enhance event execution and efficiency.
• Assist with maintaining event planning procedures, templates, documentation, and best practices.

Skills

Event planning

Marketing coordination

Travel management

CRM maintenance

Education

Bachelor's degree (Marketing/Communications/Hospitality/Event Management)

Tools

Monday.com

Nexl

Canva

Job description

Chartwell Law is seeking an Events Coordinator to support planning, coordination, and execution of client-facing and internal firm events in line with the firm's brand and strategic goals.

You will handle registration tracking, attendee communications, venue coordination, travel administration, sponsorship logistics, CRM maintenance, invoice processing, and on-site support, collaborating with the Marketing and Business Development teams and attorneys.