Events Strategy Lead - Growth & Sponsorships

Chartwell Law; Valley Forge (PA); On-site; USD 65,000 - 80,000; Full time

Job summary

Chartwell Law is seeking an Events Specialist to lead planning, management, and execution of client-facing and internal firm events. You will oversee strategies, budgets, sponsorships, venues, and vendor management to ensure events align with firm goals.

You will collaborate with marketing and business development teams, coordinate travel, and analyze post-event performance to drive engagement and growth. This role may require travel and evening/weekend availability.

Qualifications

• Bachelor's degree in Marketing, Communications, Event Management, Hospitality Management, or related field.
• 5-7+ years of event planning, business development, marketing, or related experience in a law firm or professional services environment.
• Demonstrated experience managing large-scale events, sponsorship programs, vendor relationships, and event budgets.
• Ability to travel as needed, including occasional evenings and weekends. Must be near a major airport hub, preferably on the East Coast.

Responsibilities

• Lead the planning and implementation of client-facing events, including conferences, networking events, seminars, sponsorship activations, client entertainment, and business development initiatives.
• Lead the planning and implementation of internal firm events, including retreats, holiday celebrations, summer events, training programs, and employee engagement initiatives.
• Collaborate with marketing and business development teams to develop event strategies that support firm growth and client relationships.
• Evaluate sponsorship opportunities and manage sponsorship benefits, including speaker opportunities, attendee lists, booth logistics, and marketing deliverables.
• Research, evaluate, negotiate, and recommend venues, catering, décor, entertainment, promotional materials, and other event-related vendors and services.
• Maintain strategic relationships with external vendors and identify new vendors and event opportunities as needed.
• Coordinate contract reviews to confirm accuracy, payment schedules, compliance, and deadlines.
• Develop and manage event budgets, monitor expenditures, and oversee invoice review and reconciliation.
• Oversee the firm's event calendar and monitor key dates, sponsorship obligations, planning milestones, and project deliverables.
• Work with marketing team on invitations, registration communications, reminder emails, follow-ups, social media promotion, and content.
• Identify target attendees and follow-up strategies with BD to maximize outcomes.
• Oversee event records in CRM and marketing databases, including attendee engagement and ROI metrics.
• Track and report on event performance, including attendance and client engagement.
• Provide guidance to Events Coordinator on priorities, timelines, logistics, and execution.

Skills

Event Planning

Budget Management

Vendor Relations

Marketing Collaboration

Travel Coordination

Education

Bachelor's degree in Marketing/Communications/Event Management/Hospitality Management

Tools

Monday.com

Nexl

Canva

Job description

Chartwell Law is seeking an Events Specialist to lead planning, management, and execution of client-facing and internal firm events. You will oversee strategies, budgets, sponsorships, venues, and vendor management to ensure events align with firm goals.

You will collaborate with marketing and business development teams, coordinate travel, and analyze post-event performance to drive engagement and growth. This role may require travel and evening/weekend availability.