Remote Entry-Level PMO Coordinator

Gainwell Technologies; Texas; Hybrid; USD 45,000 - 64,000; Full time

Job summary

Gainwell Technologies seeks an Entry Level Project Manager to support the PMO with governance, meetings, onboarding, and documentation. The role emphasizes organization, proactive coordination, and handling multiple priorities in a fast-paced environment.

As a remote-based position within the United States, you will coordinate meetings, prepare agendas, track action items, and assist with status reports and dashboards.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Zero to two years of experience in project planning.
• Experience with project management methodology including budget development, project planning, control and assurance methodologies, project management software and finance concepts and practices.
• Bachelor's degree in business administration, information technology, engineering or related field preferred.

Responsibilities

• Coordinate recurring and ad hoc meetings with client and project team members.
• Schedule meetings, manage calendars, distribute invitations, and coordinate logistics.
• Develop, maintain, and distribute meeting agendas.
• Capture meeting minutes, decisions, action items, and follow-up activities.
• Distribute meeting materials and meeting minutes in a timely manner.
• Track action items and follow up with owners to ensure completion.
• Provide general administrative support for PMO operations and governance activities.
• Maintain project documentation, team distribution lists, and contact lists.
• Assist with preparation of project status reports, presentations, dashboards, and governance materials.
• Support document management and version control activities.
• Coordinate and support PMO processes, templates, and standards.
• Coordinate onboarding activities for new project team members.
• Assist with access requests, distribution list updates, introductions, and orientation activities.
• Maintain onboarding checklists and track completion of required activities.
• Coordinate offboarding activities, including access removal requests and knowledge transfer support.
• Ensure onboarding and offboarding documentation remains current and accurate.
• Prepare and distribute project communications, notices, and meeting materials.
• Maintain project calendars and key events schedules.
• Support internal and client communications as directed by PMO leadership.
• Ensure project artifacts are organized and stored in the appropriate repositories.
• Support PMO leadership with action item tracking and follow-up.
• Assist with maintaining project logs, trackers, and reporting tools.
• Monitor assigned PMO activities and elevate issues when needed.
• Support continuous improvement of PMO processes and procedures.

Skills

Organizational skills

Interpersonal skills

Presentation skills

Analytical thinking

Team player

Education

Bachelor's degree or equivalent

Business/IT/Engineering background preferred

Tools

PM software

Job description

Gainwell Technologies seeks an Entry Level Project Manager to support the PMO with governance, meetings, onboarding, and documentation. The role emphasizes organization, proactive coordination, and handling multiple priorities in a fast-paced environment.

As a remote-based position within the United States, you will coordinate meetings, prepare agendas, track action items, and assist with status reports and dashboards.