Remote-Eligible Student Affairs Operations Coordinator

The Community Solution; Pasadena (CA); Hybrid; USD 34,000 - 40,000; Full time

Job summary

Pacific Oaks College and Children's School in Pasadena, CA, is seeking a Student Affairs Operations Coordinator to provide centralized administrative support for the Student Affairs division. The role focuses on coordinating workflows, budgets, reporting, and cross-functional collaboration to improve efficiency and student outcomes.

The position reports to the Dean of Students and works with Academic Affairs, Admissions, Finance, and the President’s Office to streamline processes and ensure

Qualifications

• Requires a Bachelor's degree in education, counseling, psychology, or related field; equivalent combination acceptable.
• Minimum two years in student services, admissions, onboarding, or related higher-ed roles.
• Master’s degree in Higher Education Administration or related field preferred.

Responsibilities

• Provide comprehensive administrative and operational support to the Student Affairs division, including coordination of workflows, timelines, calendars, schedules, and administrative systems.
• Coordinate divisional communications, meetings, committees, and workgroups, including scheduling, agendas, logistics, materials, documentation, and follow-up.
• Support cross-functional projects and initiatives involving Student Affairs, Academic Affairs, Admissions, Finance, the President’s Office, and system offices.
• Develop and maintain operational tracking systems, reports, records, policies, procedures, and documentation to ensure accuracy, accessibility, and consistency.
• Collect, organize, validate, and summarize data to support assessment, strategic planning, institutional reporting, decision-making, accreditation, and continuous improvement.
• Coordinate compliance-related activities by monitoring deadlines, maintaining required documentation and tracking systems, and facilitating follow-up actions related to institutional, state, federal, and system requirements.
• Provide administrative support for divisional budget and resource management, including procurement, expense tracking, reconciliation support, financial recordkeeping, and process improvement.

Skills

Project coordination

Communication

Cross-functional collaboration

Data analysis

Education

Bachelor's degree in education, counseling, psychology, or related field

Master’s degree in Higher Education Administration or related field (preferred)

Tools

SIS

ERP systems

Data management platforms

Reporting tools

Microsoft Office

Job description

Pacific Oaks College and Children's School in Pasadena, CA, is seeking a Student Affairs Operations Coordinator to provide centralized administrative support for the Student Affairs division. The role focuses on coordinating workflows, budgets, reporting, and cross-functional collaboration to improve efficiency and student outcomes.

The position reports to the Dean of Students and works with Academic Affairs, Admissions, Finance, and the President’s Office to streamline processes and ensure