Remote Document Control Specialist

Actalent; Virginia Beach (VA); Remote; USD 41,000 - 55,000; Full time

Benefits offered by this job

PTO and holidays

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Spending Account (HSA)

Employee Assistance Program

Job summary

Actalent is seeking a remote Document Control Specialist to manage and improve project documentation and train users on the Document Management System. The role focuses on overseeing workflows, filing, and archiving while ensuring compliance with contract terms.

You will collaborate with Project Managers, support QA/QC audits, and coordinate with vendors to maintain up-to-date document lists. This is a fully remote contract position based from Virginia Beach, VA.

Qualifications

• Bachelor's degree in a related field preferred.
• 2+ years of document control experience.
• Experience with Unifier or Primavera tools preferred.

Responsibilities

• Oversee the Document Management System and related workflows.
• Manage electronic and hard copy project documentation and provide status reports.
• Collaborate with Project Managers to optimize resource use and identify risks.
• Provide training on the Document Management System to users.
• Lead document control items and ensure compliance with contract terms.
• Assist QA/QC in auditing onsite document control activities.

Skills

Document control

Attention to detail

Process-oriented

Training others

Energy/utilities sector experience

Education

Bachelor's degree in related field

Tools

Oracle Primavera Unifier

Oracle Primavera P6

Document Management System

Job description

Job Description

The remote Document Control Specialist is tasked with managing and controlling all construction project documentation. This role involves implementing and maintaining document control procedures and training others on their effective use. The specialist will monitor and manage business processes, as well as maintain the Document Management System to ensure seamless project documentation handling.

Responsibilities

• Oversee the use and function of the company's Document Management System, including handling business processes, workflows, transmittals, submittals, and other related tasks.
• Manage both electronic and hard copy filing of project-related technical documentation and provide status reports to Project Managers as required.
• Collaborate with Project Managers to ensure resources are used effectively at each workflow step and identify potential project risks.
• Provide training to company and partner users to support effective use of the Document Management System.
• Act as the lead resource on all project-related document control items, ensuring compliance with project-specific contractual terms.
• Assist QA/QC in auditing the onsite construction document control efforts of contractors and perform audits in the absence of onsite QA/QC.
• Interface with Records Management for long-term storage and archiving of documents.
• Ensure project document lists are up to date and accurate.
• Coordinate with vendors, contractors, suppliers, and other service providers to ensure technical content accuracy.
• Perform duties under the supervision of a manager.

Essential Skills

• Bachelor's Degree in business education, technical, engineering, construction management, document management, or a related area preferred.
• 2+ years of related experience in document control and management.
• Demonstrated knowledge of construction document control technologies and systems.
• Experience with Oracle Primavera Unifier and Oracle Primavera P6 preferred.
• Experience in electric utility, oil and gas, or highly regulated industries preferred.

Additional Skills & Qualifications

• Process-oriented with a strong attention to detail.
• Experience teaching others to use Unifier or developing document control processes.
• Experience in the energy or utility sector.

Work Environment

• This is a 100% remote opportunity.
• The role is part of a mature organization with established systems and processes.
• The team operates in a supportive environment with minimal micro-management and offers benefits such as PTO and holidays.
• The Document Control Specialist will join an existing team with a fully built and automated Unifier system.

Job Type & Location

This is a Contract position based out of Virginia Beach, VA.

Pay And Benefits

The pay range for this position is $30.00 - $40.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 10, 2026.

Workplace Type

This is a fully remote position.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.