Remote Director Support Specialist

University of New Mexico; Albuquerque (NM); Hybrid; USD 26,000 - 33,000; Full time

Job summary

The Administrative Assistant to the Director at University of New Mexico’s Department of Psychiatry and Behavioral Sciences provides confidential administrative support to department leadership, coordinates meetings and travel, and maintains multiple databases across facilities.

The ideal candidate is highly organized with excellent customer service, strong communication skills, and the ability to handle confidential information.

Qualifications

• High school diploma or GED; at least 5 years of experience directly related to duties.
• Completed degree(s) from an accredited institution above the minimum education may be substituted for experience on a year-for-year basis.
• Proven excellence in providing effective administrative support at the director level, coordinating complex meetings and travel.

Responsibilities

• Provide confidential secretarial and administrative support for department leaders: compose correspondence, screen mail, schedule complex meetings; coordinate travel.
• Research information, gather data, coordinate projects; prepare reports and presentations; manage data and summaries.
• Maintain databases and administrative systems; input data in Smartsheet; track admin processes and contracts.
• Handle purchasing, travel bookings, membership renewals; manage budget tracking and expense reporting; maintain Purchasing card.

Skills

Secretarial experience

Scheduling

Travel coordination

Communication

Education

High school diploma or GED

Degree substitution possible

Tools

Smartsheet

MS Office

Job description

The Administrative Assistant to the Director at University of New Mexico’s Department of Psychiatry and Behavioral Sciences provides confidential administrative support to department leadership, coordinates meetings and travel, and maintains multiple databases across facilities.

The ideal candidate is highly organized with excellent customer service, strong communication skills, and the ability to handle confidential information.