Remote Direct Mail Production Manager – Nonprofits

Avalon-Consulting-Group; United States; Remote; USD 70,000 - 75,000; Full time

Job summary

Avalon Consulting is a full-service direct marketing fundraising agency seeking a skilled Production Project Manager to oversee direct mail production for nonprofit clients. This remote-first role emphasizes accuracy, efficiency, and collaboration at every stage of the production process.

We value teamwork, meticulous attention to detail, and the ability to manage bids, specs, and budgets while maintaining high-quality outcomes for clients. Travel is occasional for meetings and events.

Qualifications

• 3+ years of direct mail production management experience (agency experience preferred).
• Knowledge of USPS regulations, postal rates, and supply chain impacts.
• Demonstrated project management skills with the ability to manage multiple deadlines simultaneously.
• Excel skills including VLOOKUP, WORKDAY, IFERROR, CONCAT.
• Proficiency in Microsoft Office (Teams, Word, Outlook, PowerPoint).
• Experience with project management tools such as Monday.com is a plus.
• Meticulous attention to detail while maintaining awareness of broader campaign strategy.
• Strong communication skills and confidence in virtual collaboration.
• Ability to thrive in a fast-paced, remote agency environment.

Responsibilities

• Manage direct mail production for 4–7 nonprofit clients.
• Oversee the full production lifecycle, from bidding and specifications to final mailshop setup.
• Execute quality control on mockups, proofs, data counts, personalization, and insertion setups.
• Develop and manage detailed production schedules using Excel-based formulas tied to mail dates.
• Draft specs and package grids for client approval and submit final materials to suppliers.
• Manage the bidding process, evaluate costs, and provide clients with recommendations.
• Reconcile campaign bids to budgets to ensure financial accuracy and alignment.
• Collaborate with printers, mailshops, and production partners to communicate specs, timelines, and expectations.
• Analyze production efficiency and recommend cost-saving strategies, including program pricing and vendor negotiations.
• Review campaign outlines and mail plans to ensure production elements align with overarching program strategy.
• Assist with reprojections and budgeting by assessing prior and upcoming production expenses.
• Serve as a steady, proactive partner to internal teams and clients to ensure projects are delivered error-free, on time, and on budget.

Skills

Direct mail production

Project management

Excel

USPS regulations

Communication

Remote collaboration

Attention to detail

MS Office

Excel formulas (VLOOKUP, WORKDAY)

Monday.com

Tools

Monday.com

Microsoft Office

Job description

Avalon Consulting is a full-service direct marketing fundraising agency seeking a skilled Production Project Manager to oversee direct mail production for nonprofit clients. This remote-first role emphasizes accuracy, efficiency, and collaboration at every stage of the production process.

We value teamwork, meticulous attention to detail, and the ability to manage bids, specs, and budgets while maintaining high-quality outcomes for clients. Travel is occasional for meetings and events.