Remote Deal Desk & Contracts Administrator

Harris Computer; Maine; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Career growth opportunities

Generous vacation

Job summary

ClearDATA is seeking a Deal Desk Contracts Administrator to support Sales and Professional Services. The role handles quotes, contracts, and SOWs from pricing approval to signature, ensuring accurate documentation and smooth handoffs.

The position is remote for US/Canada applicants, with responsibilities spanning intake, CPT, and renewal workflows. You will coordinate with Account Executives, Sales, and Professional Services to draft and finalize SOWs, order forms, and amendments while

Qualifications

• 1–3 years of experience in sales operations, deal desk, contracts administration, order management, legal operations, customer operations, or similar coordination role
• Experience preparing or administering quotes, contracts, SOWs, order forms, renewals, amendments, change orders, or electronic-signature workflows
• Strong organization, follow-through, communication, and attention to detail with the ability to manage multiple deadlines
• Working knowledge of Salesforce or another CRM and proficiency with Microsoft Office or Google Workspace

Responsibilities

• Manage deal-desk intake and track requests, documents, approvals, owners, customer actions, and target dates
• Prepare standard quotes and commercial documents with Account Executives using approved pricing, templates, service tiers, and cloud-reseller terms
• Coordinate professional-services SOW development with Sales, technical resources, and Professional Services
• Capture agreed project scope, deliverables, milestones, assumptions, dependencies, customer responsibilities, acceptance criteria, timeline, staffing inputs, and pricing accurately in each SOW
• Review professional-services SOWs for completeness, consistency, delivery-owner approval, and reflected scope or commercial changes before signature
• Draft and update order forms, SOWs, amendments, change orders, renewals, repricing, and cancellation documents; check scope, pricing, billing, dates, responsibilities, and signature requirements
• Route nonstandard pricing, contract language, security terms, and scope questions to Finance, Legal, Security/Compliance, Delivery, or Sales leadership
• Track redlines, versions, approvals, and electronic signatures and follow up to keep deals moving
• Maintain organized deal files and accurate opportunity, quote, contract, order, subscription, and renewal records in Salesforce
• Prepare and audit closed-won documentation for onboarding, billing, and customer-success handoff; verify final documents match the approved deal

Skills

Sales operations

Organization

CRM (Salesforce)

Microsoft Office / Google Workspace

Education

Associate or Bachelor's degree in Business/Operations/Legal

Tools

Salesforce

Office productivity tools

Job description

ClearDATA is seeking a Deal Desk Contracts Administrator to support Sales and Professional Services. The role handles quotes, contracts, and SOWs from pricing approval to signature, ensuring accurate documentation and smooth handoffs.

The position is remote for US/Canada applicants, with responsibilities spanning intake, CPT, and renewal workflows. You will coordinate with Account Executives, Sales, and Professional Services to draft and finalize SOWs, order forms, and amendments while