Remote CTMS Budget Analyst – Clinical Research

Headlands Research, Inc.; Indianapolis (IN); Remote; USD 65,000 - 70,000; Full time

Job summary

Headlands Research is seeking a Budget Analyst to translate CTA and budget terms into CRIO, Headlands’ CTMS, enabling timely revenue recognition, sponsor invoicing, and accounts receivable management across clinical trials.

You’ll work at the intersection of Clinical Operations, Finance, Contracts, Accounts Receivable, and clinical technology, collaborating with Budget & Contract, Clinical Applications/CRIO, and AR teams to ensure accurate financial configurations and successful study execution.

Qualifications

• Bachelor’s Degree required.
• Experience in or exposure to clinical research budgets.
• Experience using a Clinical Trial Management System (CTMS); CRIO experience is a huge bonus.
• Strong written and verbal communication skills.
• Exceptional attention to detail and commitment to accuracy.
• Ability to read, interpret, and understand contract payment terms.
• Strong computer proficiency, including Excel and Outlook.

Responsibilities

• Develop and maintain strong knowledge of Headlands’ CTMS/clinical applications platform, CRIO, including its financial modules.
• Partner with the Budget & Contract team to understand and interpret clinical trial budget and payment terms.
• Identify potential collection challenges and provide input on strategies to help mitigate them.
• Accurately enter clinical trial budgets and payment terms into CRIO.
• Work with eSource Architects to identify financial considerations when new studies are being built in the system.
• Proactively manage study budgets throughout the study lifecycle.
• Participate in internal study kick-off meetings, providing guidance to sites and the Accounts Receivable team related to CTMS configuration.
• Develop and support processes that improve communication between sites and Accounts Receivable and help ensure sponsors are invoiced promptly for ad hoc and administrative payments.
• Serve as the primary point of contact for the CRIO stipend module.
• Manage configuration requests and oversee the CRIO Finance inbox.
• Work with application vendors as needed to troubleshoot issues, track enhancements, and monitor invoices.
• Build collaborative relationships across Finance, Clinical Operations, and other corporate teams to ensure business needs are met.

Skills

Budgeting

CTMS proficiency

Payment terms

Communication

Attention to detail

Education

Bachelor’s Degree

Tools

CRIO/CTMS

Excel

Outlook

Job description

Headlands Research is seeking a Budget Analyst to translate CTA and budget terms into CRIO, Headlands’ CTMS, enabling timely revenue recognition, sponsor invoicing, and accounts receivable management across clinical trials.

You’ll work at the intersection of Clinical Operations, Finance, Contracts, Accounts Receivable, and clinical technology, collaborating with Budget & Contract, Clinical Applications/CRIO, and AR teams to ensure accurate financial configurations and successful study execution.