Remote Corporate Paralegal & Contract Specialist

Allied Universal; Miami (FL); Remote; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision, life, AD&D, &

Disability insurance

Job summary

Allied Universal seeks a Corporate Paralegal to support contract intake, review, and workflow management from a remote base. The role uses Smartsheet and Serengeti to maintain data and track contract milestones, ensuring accuracy and timely execution across multiple jurisdictions.

Responsibilities include assembling exhibits and amendments, managing templates, and advising business teams on contract issues while maintaining comprehensive records and reporting for the Legal Department.

Qualifications

• Must possess a high school diploma or equivalent.
• Ability to obtain and maintain all necessary state or federal licensing requirements.
• Minimum 3 years of experience in contract administration, customer service operations, or administrative assistance in a legal environment.
• Knowledge of fundamental contract principles and terminology.
• Ability to work independently with strong attention to detail.
• Effective oral and written communication.
• Planning and organizing.
• Proficiency with Microsoft Office Applications.
• Problem solving.
• Assess and evaluate situations effectively.
• Identify critical issues quickly and accurately.
• Research, investigate, compile information.
• Write informatively, clearly, and accurately.
• Strategic Orientation.
• Setting and achieving goals; Attention to detail.

Responsibilities

• Own and administer the Legal Department's contract intake and review process; develop quality assurance processes and implement processes to resolve deficiencies.
• Develop, document, administer, and improve Legal Department workflows, procedures, templates, trackers, and systems.
• Identify bottlenecks, analyze recurring issues, develop and implement process improvement measures.
• Provide expert advice to business managers on contract negotiations that protect the corporation while facilitating transactions.
• Review incoming requests for completeness, obtain missing information, and route matters appropriately.
• Maintain visibility into pending legal and contract matters and proactively follow up with stakeholders.
• Track contract status, approvals, execution, renewals, and other milestones.
• Coordinate contract execution and signature processes; maintain accurate records and metadata.
• Assemble exhibits, schedules, SOWs, amendments, and attachments; prepare execution-ready documents.
• Compare versions, manage redlines, and maintain templates and forms.
• Provide administrative review to identify missing information, attachments, dates, signatures.
• Handle standard-form documents within guidelines; escalate substantive issues to GC.
• Maintain Legal Department files, policies, and templates.
• Develop reporting on contract volume, status, and milestones.
• Assist with contract management technology and calendars for deadlines.

Skills

Attention to detail

Oral and written communication

Planning and organizing

Problem solving

Research and information gathering

Strategic orientation

Goal setting and achievement

Independent work

Education

High school diploma or equivalent

Paralegal certification

Juris Doctor or related degree (preferred)

Tools

Smartsheet

Serengeti

Microsoft Office

Job description

Allied Universal seeks a Corporate Paralegal to support contract intake, review, and workflow management from a remote base. The role uses Smartsheet and Serengeti to maintain data and track contract milestones, ensuring accuracy and timely execution across multiple jurisdictions.

Responsibilities include assembling exhibits and amendments, managing templates, and advising business teams on contract issues while maintaining comprehensive records and reporting for the Legal Department.