Remote Contract & Proposal Coordinator (Part-Time)

Allies4Outcomes; Oregon; Hybrid; USD 44,000 - 76,000; Part time

Job summary

Allies4Outcomes is seeking a detail-oriented Contract Manager for a part-time, fully remote role in the United States. You will oversee the contract lifecycle from inquiry to project handoff, coordinating with Program Leads, Operations, Finance, and Leadership to ensure accurate documentation and compliant processes.

Responsibilities include drafting contracts, maintaining files, and managing proposal development with templates and approved scope.

Qualifications

• Bachelor's degree in Business, Communications, Administration, or related field, or equivalent professional experience.
• 2-4+ years of experience in contract administration or a similar role.
• Strong organizational skills with attention to detail.
• Experience managing structured workflows and documentation processes.
• Excellent written communication skills.
• Ability to prioritize multiple projects and deadlines simultaneously.
• Experience working independently in a remote environment.
• Proficiency with document management systems, shared drives, spreadsheets, and workflow tools.

Responsibilities

• Manage contract workflow from inquiry through execution and project handoff.
• Create and maintain contract tracking records and proposal documentation.
• Establish and organize proposal and contract files using standardized systems.
• Ensure all documentation is complete, accurate, and compliant with internal procedures.
• Maintain version control and organized document repositories.
• Draft proposals using approved templates and AI-assisted tools.
• Integrate approved scope and budget information into proposal documents.
• Coordinate internal review and approval processes.
• Track revisions and incorporate feedback from stakeholders.
• Prepare proposals for final approval and submission.
• Serve as the primary point of contact for proposal-related client communications.
• Route questions and feedback to the appropriate internal stakeholders.
• Coordinate discussions and decisions related to proposal revisions.
• Communicate approved updates and contract information to clients.
• Draft contracts using approved templates.
• Verify alignment between approved proposals and contract terms.
• Coordinate contract review processes and required approvals.
• Manage signature workflows and ensure completed agreements are properly filed.
• Enter contract data into organizational dashboards and tracking systems.
• Prepare internal handoff documentation for project kickoff.
• Coordinate with Program Leads and Project Coordinators to ensure readiness.
• Provide complete and accurate project records for implementation teams.

Skills

Strong organizational skills

Excellent written communication

Experience managing workflows

Remote work experience

Education

Bachelor's degree or equivalent professional experience in Business/Communications/Administration

Tools

Document management systems

Spreadsheets

Workflow tools

Job description

Allies4Outcomes is seeking a detail-oriented Contract Manager for a part-time, fully remote role in the United States. You will oversee the contract lifecycle from inquiry to project handoff, coordinating with Program Leads, Operations, Finance, and Leadership to ensure accurate documentation and compliant processes.

Responsibilities include drafting contracts, maintaining files, and managing proposal development with templates and approved scope.