Remote Contract & Programs Administrator (Arts Nonprofit)

Kenmore Heritage Association; United States; Remote; USD 44,000 - 55,000; Full time

Benefits offered by this job

Flexible remote work environment

Travel for meetings reimbursed

Job summary

The Art Alliance for Contemporary Glass (AACG) seeks an organized Administrator to oversee the organization’s day-to-day operations. The Administrator will manage membership, communications, website content, financial administration, and provide organizational support, working with a current Administrator.

This remote US role reports to the President and may require occasional travel for meetings. The Administrator will coordinate with members, the Board, committees, partners, and other

Qualifications

• Three or more years of administrative experience, preferably with a nonprofit.
• Excellent organizational and problem-solving skills with exceptional attention to detail.
• Strong written, verbal, and electronic communication skills.
• Experience managing multiple projects and deadlines independently.
• Proficiency with Microsoft Office, Google Workspace, Excel, Neon CRM, Constant Contact, Zoom, Squarespace, and website management.
• Experience with social media management and basic graphic design (Canva, Adobe Creative Suite, or similar) is desirable.
• Ability to work collaboratively with members, partners, and stakeholders.
• Interest in the arts (especially glass art), museums, or nonprofit organizations is highly desirable.

Responsibilities

• Manage daily administrative operations, respond to inquiries, and provide support to the president and the Board and its committees.
• Administer AACG’s membership database (Neon), including new memberships, reports, and member communications.
• Maintain and update the AACG website, including its detailing of current programs, events, news, grants, scholarships, Artist of the Month, and other content.
• Produce twice-monthly electronic newsletters, dedicated e‑mail campaigns, and organizational communications using Constant Contact.
• Handle marketing efforts, including social media, promotional materials, and digital outreach.
• Support virtual programming by creating Zoom meetings, promoting programs, maintaining the member video library, and coordinating committee communications.
• Process donations, acknowledgments, tax letters, and special fundraising campaigns.
• Manage financial administrative functions, including invoicing, refunds, reports for the Treasurer and accountant, and insurance records.
• Prepare Board meeting materials, maintain governance records, schedule meetings, and support Board and committee activities.
• Coordinate administrative support for AACG’s philanthropic initiatives, including its scholarships, awards, exhibitions, and other related organizational efforts.

Skills

Administrative experience

Organizational skills

Communication skills

Project management

Attention to detail

Multitasking

Education

Nonprofit experience

Tools

Neon CRM

Constant Contact

Zoom

Squarespace

Canva

Adobe Creative Suite

Microsoft Office

Google Workspace

Excel

Job description

The Art Alliance for Contemporary Glass (AACG) seeks an organized Administrator to oversee the organization’s day-to-day operations. The Administrator will manage membership, communications, website content, financial administration, and provide organizational support, working with a current Administrator.

This remote US role reports to the President and may require occasional travel for meetings. The Administrator will coordinate with members, the Board, committees, partners, and other