Remote Contract Lifecycle Specialist

Stella Contracting, Inc; Oakland (CA); Hybrid; USD 80,000 - 105,000; Full time

Benefits offered by this job

Remote or hybrid work options

Professional development

Career growth

Collaborative environment

Job summary

Stella Contracting, Inc. seeks an experienced Contract Specialist to support development, review, negotiation, execution, and administration of contracts on a full-time contract basis.

Collaborative with procurement, legal, finance, operations, and business teams to ensure contracts are accurate, compliant, and cost-effective. The role covers drafting, reviewing, and administering contracts and related documents, managing the full lifecycle, and ensuring compliance with policies.

Qualifications

• Bachelor's degree in Business Administration, Contract Management, Procurement, Supply Chain Management, Legal Studies, or a related field.
• 3+ years of professional experience in contract administration, contract management, procurement, purchasing, or a related field.
• Strong understanding of contract lifecycle management and commercial agreements.
• Experience reviewing contracts, statements of work, pricing schedules, vendor agreements, and service arrangements.
• Strong negotiation, analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage confidential contractual and financial information.
• Proficiency with Microsoft Office, particularly Word and Excel.
• Experience with contract management systems, ERP platforms, or procurement software is preferred.
• Ability to manage multiple contracts, deadlines, stakeholders, and priorities simultaneously.
• Ability to interpret contractual requirements and communicate them effectively to stakeholders.
• Knowledge of procurement policies, regulatory requirements, and contract compliance practices is a plus.
• Contract management certifications such as CPCM, CFCM, CCCM, or similar are preferred but not required.

Responsibilities

• Draft, review, and administer contracts, agreements, amendments, statements of work, and related documentation.
• Manage contract activities throughout the full lifecycle, from initial request and negotiation through execution, renewal, modification, and closeout.
• Review contract terms, pricing, deliverables, milestones, service requirements, and performance obligations.
• Coordinate with legal, procurement, finance, and business stakeholders to resolve contractual issues.
• Support negotiations with vendors, suppliers, clients, contractors, and service providers.
• Monitor contract deadlines, renewal dates, deliverables, obligations, and compliance requirements.
• Maintain accurate and organized contract records, documentation, correspondence, and approval information.
• Identify contractual risks, inconsistencies, and compliance concerns and elevate issues when appropriate.
• Prepare contract summaries, reports, status updates, and management documentation.
• Track contract performance, spending, changes, commitments, and deliverables.
• Assist with requests for proposals, bids, vendor agreements, purchase agreements, and other procurement-related documents.
• Coordinate contract approvals and ensure required signatures and supporting documentation are completed.
• Support contract modifications, extensions, renewals, and termination activities.
• Communicate contractual requirements and obligations clearly to internal teams and external partners.
• Ensure contracts are processed in accordance with company policies, procedures, and applicable regulations.
• Support audits, compliance reviews, and contract-related inquiries.
• Identify opportunities to improve contract administration processes, controls, documentation, and workflow efficiency.

Skills

Contract management

Negotiation

Analytical thinking

Attention to detail

Microsoft Office

Communication skills

Time management

Education

Bachelor's degree in Business Administration / related field

Tools

Contract management systems

ERP platforms

Procurement software

Job description

Stella Contracting, Inc. seeks an experienced Contract Specialist to support development, review, negotiation, execution, and administration of contracts on a full-time contract basis.

Collaborative with procurement, legal, finance, operations, and business teams to ensure contracts are accurate, compliant, and cost-effective. The role covers drafting, reviewing, and administering contracts and related documents, managing the full lifecycle, and ensuring compliance with policies.