Remote Contract Specialist - Lifecycle & Negotiation

Stella Contracting, Inc; Fairfax (VA); Hybrid; USD 80,000 - 105,000; Full time

Job summary

Stella Contracting, Inc. is seeking an experienced Contract Specialist to support the development, review, negotiation, execution, and administration of contracts on a full-time basis.

The role involves collaborating with procurement, legal, finance, operations, and business teams to ensure contracts are accurate, compliant, cost-effective, and aligned with organizational objectives. This position offers remote or hybrid work options depending on project and organizational requirements, with an

Qualifications

• Bachelor's degree in Business Administration, Contract Management, Procurement, Supply Chain Management, Legal Studies, or a related field.
• 3+ years of professional experience in contract administration, contract management, procurement, purchasing, or a related field.
• Strong negotiation, analytical, organizational, and problem-solving skills.

Responsibilities

• Draft, review, and administer contracts, amendments, statements of work, and related documentation.
• Manage contract activities throughout the full lifecycle, from initial request and negotiation through execution, renewal, modification, and closeout.
• Review contract terms, pricing, deliverables, milestones, service requirements, and performance obligations.
• Coordinate with legal, procurement, finance, and business stakeholders to resolve contractual issues.
• Support negotiations with vendors, suppliers, clients, contractors, and service providers.
• Monitor contract deadlines, renewal dates, deliverables, obligations, and compliance requirements.
• Maintain accurate and organized contract records, documentation, correspondence, and approval information.
• Identify contractual risks, inconsistencies, and compliance concerns and elevate issues when appropriate.
• Prepare contract summaries, reports, status updates, and management documentation.
• Track contract performance, spending, changes, commitments, and deliverables.
• Assist with requests for proposals, bids, vendor agreements, purchase agreements, and other procurement-related documents.
• Coordinate contract approvals and ensure required signatures and supporting documentation are completed.
• Support contract modifications, extensions, renewals, and termination activities.
• Communicate contractual requirements and obligations clearly to internal teams and external partners.
• Ensure contracts are processed in accordance with company policies, procedures, and applicable regulations.
• Support audits, compliance reviews, and contract-related inquiries.
• Identify opportunities to improve contract administration processes, controls, documentation, and workflow efficiency.

Skills

Negotiation

Analytical thinking

Organizational skills

Problem-solving

Communication skills

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

ERP systems

Procurement software

Contract management software

Job description

Stella Contracting, Inc. is seeking an experienced Contract Specialist to support the development, review, negotiation, execution, and administration of contracts on a full-time basis.

The role involves collaborating with procurement, legal, finance, operations, and business teams to ensure contracts are accurate, compliant, cost-effective, and aligned with organizational objectives. This position offers remote or hybrid work options depending on project and organizational requirements, with an