Remote Conference Operations Coordinator

Conference Catalysts; Orlando (FL); Hybrid; USD 49,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Health Flexible Spending Account (FSA)

401(k) Retirement Plan

Uncapped flex time off

Paid company holidays

Job summary

Conference Catalysts in the United States (Remote) seeks a Junior Conference Manager to support conferences from conception to completion, including technical conferences, trade shows, and social events. The role is hands-on and involves coordinating multiple conferences throughout the year, working with a team, and liaising with clients to identify precise conference requirements.

The position requires a Bachelor's degree in event management or related field, at least two years of experience,

Qualifications

• Bachelor's degree in event management, business administration, management, communications, or related field.
• Minimum of two years of experience in full-scope event management or planning work.
• Strong communication, organization, and client-facing skills.
• Strong project management skills, with the ability to manage multiple tasks and deadlines.
• Demonstrated problem-solving ability and resourcefulness.
• Familiarity with professional associations or nonprofit organizations.

Responsibilities

• Meet weekly with Director, Conference Management Operations and Pod leader to provide status updates, discuss time-sensitive items that require completion, address quality control checks, and discuss improvements that should be made.
• Attend weekly Unit meetings and actively participate in discussions on items of importance and process/systems improvement.
• Attend weekly Pod meetings and actively participate in discussions on items of importance and process/systems improvement.
• Attend and actively participate in Unit Workshops.
• Attend and actively participate in All-Company meetings.
• Maintain accurate time records according to company policy, to track support requirements for each client.
• Demonstrate proficiency of Company applications: Gmail, ClickUp, Slack, Google Calendar, Zoom, GoToMeeting, Cvent, Dropbox, Doodle, MailChimp, Last Pass, Skype, Survey Monkey, ShareX, and others.
• Demonstrate proficiency in the ability to seamlessly navigate the company’s internal file structure.
• Demonstrate knowledge proficiency of the basic structure of IEEE, keeping current on all policies and keeping updated contact lists.
• Manage ClickUp boards for each conference, keeping tasks dated and up-to-date.

Skills

Communication skills

Client-facing

Project management

Problem solving

Familiarity with associations

Education

Bachelor's degree in event management, business administration, management, communications, or related field

Job description

Conference Catalysts in the United States (Remote) seeks a Junior Conference Manager to support conferences from conception to completion, including technical conferences, trade shows, and social events. The role is hands-on and involves coordinating multiple conferences throughout the year, working with a team, and liaising with clients to identify precise conference requirements.

The position requires a Bachelor's degree in event management or related field, at least two years of experience,