Remote Conference & Event Coordinator - Part Time

William & Mary; Williamsburg (VA); On-site; USD 23,000 - 32,000; Part time

Job summary

William & Mary is seeking a part-time Conference & Event Coordinator (Hourly) to support on-site event planning, logistics, and registration. The role involves coordinating housing, facilities, catering, and transportation while providing budget estimates and invoicing support for diverse campus events.

You’ll assist with seasonal staff, maintain accurate registration records, and ensure timely reporting. The position requires strong attention to detail and customer service in a university

Qualifications

• High-school Diploma or equivalent.
• Event coordination experience with logistical details.
• Experience in a customer service role in a professional office.
• Proficient with Adobe Acrobat, DocuSign, Zoom, MS Office.
• Strong math and data analysis for billing and budgeting.

Responsibilities

• Logistical & onsite coordination of conferences and events.
• Provide clients with budget estimates for event services.
• Recruitment and training of summer staff; lead seasonal staff.
• Prepare invoices and post payments; manage registration records.
• Generate reports and ensure accuracy for billing and reporting.
• Assist groups during events and close out after departures.

Skills

Event coordination

Customer service

Organizational skills

Attention to detail

Communication skills

Education

High school diploma

Bachelor’s degree preferred

CCEP or CMP

Tools

Adobe Acrobat

DocuSign

Zoom

MS Office (Outlook, Word, Excel)

Canva

Adobe Creative Cloud

Job description

William & Mary is seeking a part-time Conference & Event Coordinator (Hourly) to support on-site event planning, logistics, and registration. The role involves coordinating housing, facilities, catering, and transportation while providing budget estimates and invoicing support for diverse campus events.

You’ll assist with seasonal staff, maintain accurate registration records, and ensure timely reporting. The position requires strong attention to detail and customer service in a university