Part-Time Conference & Event Coordinator

Commonwealth of VA Careers; Williamsburg (VA); Presencial; USD 23.000 - 32.000; A tiempo parcial

Descripción de la vacante

William & Mary is seeking an energetic Conference & Event Coordinator (Hourly, Part Time) to support front-line customer service, logistics, and registration services for campus conferences and events.

The role includes coordinating housing, meeting spaces, AV, catering, transportation, and payments, while assisting with staff recruitment and training, invoicing, and reporting. A strong office skill set and teamwork are essential.

Formación

• High-school Diploma or equivalent required; event coordination experience with housing, facilities, transportation, catering, etc.
• Customer service experience in a professional office environment.
• Familiarity with general office practices and equipment (phone, scanner, printer).
• Knowledge of accounting, billing and fiscal procedures; ability to analyze data for planning and decision-making.
• Proficiency with Adobe Acrobat, DocuSign, Zoom, and MS Office (Outlook calendar, Word, Excel) and other web-based tools.

Responsabilidades

• Coordinate logistics for conferences and events, including housing, facilities, AV, catering, dining, transport, and parking.
• Provide clients with budget estimates for events and manage registrations.
• Recruit and train seasonal staff; lead and mentor staff.
• Generate invoices, post payments, and maintain billing records.
• Prepare final invoices and reports to balance revenues and expenses.
• Oversee registration management and ensure timely reporting for clients.

Conocimientos

Customer service

Event coordination

Attention to detail

Multitasking

Communication

Teamwork

Educación

High-school Diploma or equivalent

Bachelor’s degree or equivalent combination

Herramientas

Adobe Acrobat

DocuSign

Zoom

MS Office (Outlook, Word, Excel)

Descripción del empleo

William & Mary is seeking an energetic Conference & Event Coordinator (Hourly, Part Time) to support front-line customer service, logistics, and registration services for campus conferences and events.

The role includes coordinating housing, meeting spaces, AV, catering, transportation, and payments, while assisting with staff recruitment and training, invoicing, and reporting. A strong office skill set and teamwork are essential.