Remote Clinical Supply Chain Associate

Ultimate Staffing Services; Irvine (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Ultimate Staffing Services is hiring for a Clinical Supplies Coordinator to support day-to-day activities across active studies. You will ensure kit-level traceability, manage shipments, and help with regulatory documentation in a fast-paced, regulated environment.

Role requires a bachelor’s degree in a related field and 2–5 years in pharma/biotech logistics. Hybrid work options in California may be available; travel up to 15% is possible.

Qualifications

• Bachelor’s degree in Supply Chain, Shipping/Logistics or related field.
• 2–5 years of experience in clinical supplies or logistics in pharma/biotech/medical devices.
• Excellent attention to detail and communication, strong customer service, quick problem solving.
• Organized, with a sense of urgency and ability to adapt to a fast-changing environment.
• Import/Export experience required.
• Ability to manage timelines and task sequencing.
• Experience in cGMP/GDP and regulatory environments (Pharma, biotech, med devices).
• Experience with ERP supply-demand tools (NetSuite or similar).
• Experience across development, clinical and commercial supplies preferred.

Responsibilities

• Coordinate day-to-day clinical supply activities under the direction of Clinical Supplies Leads.
• Maintain accurate lot- and kit-level traceability records for materials.
• Support regulatory compliance and study closeout documentation.
• Track vendor Deliverables and shipment status; escalate delays.
• Monitor temperature-controlled shipments and investigate excursions or deviations.
• Maintain vendor contacts, shipping schedules and SOPs.
• Support monitoring of IRT/RTSM system and kit inventory alerts.
• Oversee retest/expiry dating and relabeling at depots/sites as needed.
• Coordinate deliveries from depots to sites for on-time delivery.
• Ensure shipment docs, PODs and study records are complete and filed.
• Archive documentation in Trial Master Files as required.
• Track and help resolve temperature excursions.

Skills

Attention to detail

Communication skills

Problem solving

Time management

Adaptability

Organized

Critical thinking

Travel readiness

Education

Bachelor's degree in Supply Chain/Logistics or related field

Tools

Oracle NetSuite

Job description

Responsibilities:

• Coordinate the day-to-day clinical supply activities across active studies under the direction of the Clinical Supplies Leads
• Maintain accurate, lot- and kit-level traceability records for investigational and auxiliary materials
• Maintain and review study and depot-level accountability and reconciliation documentation to support regulatory compliance and study closeout
• Track vendor deliverables and shipment status, escalating delays or issues to the Clinical Supply Chain Lead
• Assist in monitoring temperature-controlled shipments and support investigation of excursions or deviations under guidance.
• Maintain vendor contact lists, shipping schedules and standard operating procedures
• Support day-to-day monitoring of the IRT/RTSM system, including kit inventory status and resupply alerts
• Monitor retest and expiry dating of drug supplies and comparators,, including collaborating with CMC for stability data updates and overseeing relabeling activities at depots and sites as needed
• Coordinate deliveries from depots to clinical sites to ensure on time and in full delivery of clinical materials
• Ensure all required shipment documentation, Proof of Delivery (POD) documentation forms, and study specific records are complete, accurate, available to the appropriate parties and filed appropriately
• Archive documentation in Trial Master Files as required
• Track and help resolve temperature excursions.

Qualifications:

• Bachelor's degree in Supply Chain, Shipping/Logistics or related field.
• 2-5 years of experience in clinical supplies or logistics in the pharmaceutical/biotechnology or medical device industry
• Exceptional attention to detail, ability to effectively communicate with others, good customer service skills and ability to think critically and solve problems quickly and accurately
• Ideal candidate is organized, has excellent communication skills, sense of urgency and is able to adapt to a rapidly changing environment
• Import/Export experience is required
• Ability to understand timelines and when each tasks need to be done
• Experience in cGMP/GDP and regulatory regulated environment (Pharma, combination product, Biotech, Med device, solutions, solid dosage, semi-solids dosage form, etc.)
• Oracle NetSuite or other ERP supply demand management tools
• Experience with both development, clinical and commercial supplies a plus.

Additional Details:

If you live local to Orange County, you have the option to work out of our beautiful Irvine office, complete with onsite gym, pool, table tennis, snacks and drinks, and occasional catered meals. We provide fully remote or hybrid work options.This position reports directly to our Clinical Supplies Leads.Some travel may be required - up to 15% All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.