Remote Clinical Supplies & Logistics Associate

Ultimate Staffing Services; Irvine (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Ultimate Staffing Services is hiring for a Clinical Supplies Coordinator to support day-to-day activities across active studies. You will ensure kit-level traceability, manage shipments, and help with regulatory documentation in a fast-paced, regulated environment.

Role requires a bachelor’s degree in a related field and 2–5 years in pharma/biotech logistics. Hybrid work options in California may be available; travel up to 15% is possible.

Qualifications

• Bachelor’s degree in Supply Chain, Shipping/Logistics or related field.
• 2–5 years of experience in clinical supplies or logistics in pharma/biotech/medical devices.
• Excellent attention to detail and communication, strong customer service, quick problem solving.
• Organized, with a sense of urgency and ability to adapt to a fast-changing environment.
• Import/Export experience required.
• Ability to manage timelines and task sequencing.
• Experience in cGMP/GDP and regulatory environments (Pharma, biotech, med devices).
• Experience with ERP supply-demand tools (NetSuite or similar).
• Experience across development, clinical and commercial supplies preferred.

Responsibilities

• Coordinate day-to-day clinical supply activities under the direction of Clinical Supplies Leads.
• Maintain accurate lot- and kit-level traceability records for materials.
• Support regulatory compliance and study closeout documentation.
• Track vendor Deliverables and shipment status; escalate delays.
• Monitor temperature-controlled shipments and investigate excursions or deviations.
• Maintain vendor contacts, shipping schedules and SOPs.
• Support monitoring of IRT/RTSM system and kit inventory alerts.
• Oversee retest/expiry dating and relabeling at depots/sites as needed.
• Coordinate deliveries from depots to sites for on-time delivery.
• Ensure shipment docs, PODs and study records are complete and filed.
• Archive documentation in Trial Master Files as required.
• Track and help resolve temperature excursions.

Skills

Attention to detail

Communication skills

Problem solving

Time management

Adaptability

Organized

Critical thinking

Travel readiness

Education

Bachelor's degree in Supply Chain/Logistics or related field

Tools

Oracle NetSuite

Job description

Ultimate Staffing Services is hiring for a Clinical Supplies Coordinator to support day-to-day activities across active studies. You will ensure kit-level traceability, manage shipments, and help with regulatory documentation in a fast-paced, regulated environment.

Role requires a bachelor’s degree in a related field and 2–5 years in pharma/biotech logistics. Hybrid work options in California may be available; travel up to 15% is possible.