Remote Clinical Supply Chain Associate

Ultimate Staffing; Irvine (CA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Remote or hybrid work options

Job summary

Ultimate Staffing is hiring a Clinical Supply Chain Associate with 2-5 years of clinical supplies experience to support daily operations across active studies. You will ensure traceability, regulatory documentation, and timely shipments while coordinating with leads and vendors.

The role offers hybrid or remote work options in the U.S., with Irvine, CA as a potential onsite option. Strong organizational skills and problem-solving abilities are essential in a fast-paced biopharma setting.

Qualifications

• Bachelor's degree required.
• 2–5 years of clinical supplies or logistics experience in pharma/biotech or med device.
• Excellent attention to detail and strong communication skills.
• Organized, able to adapt to a fast-changing environment.
• Experience with regulatory GMP/GDP environments is a plus.

Responsibilities

• Coordinate day-to-day clinical supply activities across active studies.
• Maintain traceability records for investigational materials.
• Support regulatory compliance and study closeout documentation.
• Monitor shipments and vendor deliverables; escalate delays.
• Assist in monitoring IRT/RTSM systems and inventory.

Skills

Attention to detail

Communication skills

Problem solving

Organizational skills

Timely task management

Education

Bachelor's degree

Tools

Oracle NetSuite

Job description

We are hiring for a Clinical Supply Chain Associate with 2-5 years of clinical supplies experience. You will have an opportunity to join a growing organization in the biopharmaceutical industry!

Responsibilities:

• Coordinate the day-to-day clinical supply activities across active studies under the direction of the Clinical Supplies Leads
• Maintain accurate, lot- and kit-level traceability records for investigational and auxiliary materials
• Maintain and review study and depot-level accountability and reconciliation documentation to support regulatory compliance and study closeout
• Track vendor deliverables and shipment status, escalating delays or issues to the Clinical Supply Chain Lead
• Assist in monitoring temperature-controlled shipments and support investigation of excursions or deviations under guidance.
• Maintain vendor contact lists, shipping schedules and standard operating procedures
• Support day-to-day monitoring of the IRT/RTSM system, including kit inventory status and resupply alerts
• Monitor retest and expiry dating of drug supplies and comparators, including collaborating with CMC for stability data updates and overseeing relabeling activities at depots and sites as needed
• Coordinate deliveries from depots to clinical sites to ensure on time and in full delivery of clinical materials
• Ensure all required shipment documentation, Proof of Delivery (POD) documentation forms, and study specific records are complete, accurate, available to the appropriate parties and filed appropriately
• Archive documentation in Trial Master Files as required
• Track and help resolve temperature excursions.

Qualifications:

• Bachelor's degree in any field.
• 2-5 years of experience in clinical supplies or logistics in the pharmaceutical/biotechnology or medical device industry
• Exceptional attention to detail, ability to effectively communicate with others, good customer service skills and ability to think critically and solve problems quickly and accurately
• Ideal candidate is organized, has excellent communication skills, sense of urgency and is able to adapt to a rapidly changing environment
• Import/Export experience is required
• Ability to understand timelines and when each tasks need to be done
• Experience in cGMP/GDP and regulatory regulated environment (Pharma, combination product, Biotech, Med device, solutions, solid dosage, semi-solids dosage form, etc.)
• Oracle NetSuite or other ERP supply demand management tools
• Experience with both development, clinical and commercial supplies a plus.
• If you live local to Orange County, you have the option to work out of our beautiful Irvine office, complete with onsite gym, pool, table tennis, snacks and drinks, and occasional catered meals. We provide fully remote or hybrid work options.
• This position reports directly to our Clinical Supplies Leads.
• Some travel may be required - up to 15%